# Executive Assistant

> Aanaab · Jeddah, Saudi Arabia · — · Posted 2026-10-08

**Workplace:** on_site

## Description

**About Aanaab**

Aanaab is a Human Capital Development company that helps individuals and organizations build capabilities, improve performance, and achieve sustainable growth.

We are looking for a highly organized and proactive **Executive Assistant** to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities.

**Key Responsibilities**

-   Manage the CEO’s calendar, appointments, meetings, and daily priorities.
-   Coordinate internal and external meetings, including agendas, materials, and logistics.
-   Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.
-   Manage and prioritize correspondence, communications, and requests directed to the CEO.
-   Draft and prepare emails, letters, presentations, reports, and other business documents.
-   Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
-   Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings.
-   Maintain accurate and confidential executive records and documentation.
-   Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements.
-   Proactively follow up on pending tasks and priorities to ensure timely completion.

## Requirements

-   Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
-   **3–5 years of relevant experience** as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
-   Previous experience supporting a CEO, senior executive, or senior management is preferred.
-   Strong experience in calendar management, meeting coordination, business correspondence, and follow-up.
-   Excellent organizational and time-management skills with the ability to manage competing priorities.
-   Strong attention to detail and a high level of confidentiality and discretion.
-   Strong written and verbal communication skills.
-   Proficiency in Microsoft Office and/or Google Workspace.
-   Professional proficiency in **Arabic and English**.
-   Ability to work independently, take ownership, and proactively follow through on assigned actions.

## Benefits

-   **Medical insurance (as per company policy).**

-   **Supportive and collaborative work environment.**
-   **Open and collaborative culture.**
-   **Continuous learning and growth opportunities.**
-   **High level of autonomy and ownership.**
-   **Opportunity to make a real impact.**

## Apply

[Apply at Aanaab](https://apply.workable.com/aanaab/j/A3FB6F1A1A/apply)

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