# Accounts Payable Specialist

> aCloud · Petaling Jaya, Malaysia (Remote) · Full-time · Posted 2026-05-07

**Salary:** unknown currency 48,000–72,000

**Workplace:** remote

**Department:** Finance & Operations

## Description

Responsible for accurate and timely **Accounts Payable and P2P execution**, ensuring clean vendor records, proper cost matching, and audit-ready documentation. This role supports subscription, services, and project operations and operates strictly within defined finance controls and SOPs.

## Requirements

### Key Responsibilities

**1\. Purchase Invoice Processing**

-   Review, verify, and process vendor invoices accurately and within agreed timelines.
-   Perform **3-way matching** (Purchase Order, Delivery Order / GRN, Invoice) where applicable.
-   Validate pricing, quantities, payment terms, and supporting documents against approved PO or contract.
-   Ensure correct **GL coding, cost centre allocation**, and **GST treatment** in accordance with IRAS and company guidelines.
-   Monitor and prevent duplicate, incorrect, or unauthorised postings.

**2\. Purchase Order Monitoring & Reconciliation**

-   Monitor open Purchase Orders (POs) and follow up with budget owners for timely closure.
-   Review and clear aged or unused POs to maintain system accuracy and data integrity.
-   Investigate and resolve discrepancies between PO, GRN, and invoice.
-   Maintain complete, organised, and **audit-ready documentation** for all P2P transactions.
-   Support **PO accruals and reversals** during month-end and quarter-end closing.

**3\. Vendor Management**

-   Maintain accurate and up-to-date **vendor master data**, in accordance with approval controls.
-   Perform monthly **vendor statement reconciliations**.
-   Prepare **bi-weekly payment schedules** in line with vendor credit terms and internal approval timelines.
-   Handle vendor enquiries and resolve discrepancies in a timely and professional manner.

**4\. Month-End Closing & Reconciliation**

-   Perform **AP ageing review** and reconcile AP sub-ledger to General Ledger.
-   Prepare **accruals for unbilled expenses** and ensure completeness of liabilities.
-   Support finance closing activities and provide required schedules when requested.

**5\. Internal Controls & Compliance**

-   Ensure adherence to financial policies, internal controls, and company SOPs.
-   Support internal and external audit requirements by providing accurate and timely documentation.
-   Escalate control gaps, missing documentation, or irregular transactions promptly.

**6\. Process Improvement & System Support**

-   Identify opportunities to improve AP and P2P efficiency, accuracy, and turnaround time.
-   Support documentation and updates of AP-related SOPs.
-   Prepare periodic **AP reports and basic KPIs** for review by Finance.
-   Exposure to **automation or RPA initiatives** (e.g. Power Automate, Power Apps) is an advantage; willingness to participate in process automation is expected.

**7\. Collaboration**

-   Work closely with **Finance (GL / FP&A), Procurement, Sales Ops, and Operations teams** to ensure smooth P2P execution.
-   Provide accurate AP inputs to support subscription billing, renewals, and cost tracking.
-   Support cross-functional initiatives aimed at improving operational discipline and compliance.

**8\. Travel**

-   Occasional travel to Singapore HQ (approximately twice yearly if incumbent is in Malaysia) for meetings, training, or regional coordination.

### Hard Skills Required

**Must-Have**

-   Accounts Payable and P2P processing
-   3-way matching (PO / GRN / Invoice)
-   AP ageing and sub-ledger to GL reconciliation
-   Accruals and cut-off support
-   Vendor statement reconciliation
-   ERP experience (Business Central preferred)
-   GST fundamentals (Singapore context)
-   Excel (reconciliation, tracking, basic analysis)

**Good-to-Have**

-   Exposure to **subscription / MRR / ARR / recurring revenue businesses**
-   Experience handling prepaid or deferred costs
-   Familiarity with **Power Automate / Power Apps / RPA tools**
-   Shared services or regional finance experience

## Benefits

**What We Offer**

-   Competitive salary and benefits package, Performance bonus/On-target incentive (OTI).
-   Full inpatient and outpatient medical benefits coverage
-   Be part of a **fast-growing company** with regional expansion plans.
-   Gain exposure to cross-country exposure through collaboration with Singapore HQ and regional teams..
-   Professional development and Microsoft certification support.
-   Inclusive and growth-driven culture that values initiative, accountability, and continuous improvement.

**aCloud** is an equal opportunity employer, committed to diversity and inclusion in the workplace.

## Apply

[Apply at aCloud](https://apply.workable.com/acloud/j/03808981D2/apply)

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