# Senior Document Controller

> AIS · Nasr City, Egypt (Hybrid) · — · Posted 2026-06-23

**Workplace:** hybrid

## Description

**During the Selling Phase:**

-   Analyze project inputs to assess documentation scope and requirements.
-   Estimate the hours needed for documentation activities.
-   Identify key documentation-related elements such as penalties, special requirements (e.g., hard copies, translations), and contractual obligations.

**Initiation & Setup Stage:**

-   Review and analyze project documentation requirements.
-   Reconfirm documentation effort estimation.
-   Highlight critical documentation aspects (penalties, special formats, etc.).
-   Define documentation guidelines and establish a tracking and follow-up system.
-   Set up the documentation management process and tools.
-   Create the initial Master Document Register (MDR) in coordination with the PM.
-   Train the project team on documentation processes and tools.
-   Coordinate with the customer’s Document Manager to align on expectations and demonstrate internal processes.
-   Propose and implement a documentation process for suppliers.

**Monitoring & Control Stage:**

-   Consolidate the documentation plan and confirm delivery dates with the Technical Leader.
-   Track documentation progress using internal tools (e.g., GCP Ops).
-   Manage the publication and workflow of external documents (e.g., for information, execution, validation).
-   Prioritize document packages and manage feedback from all stakeholders (customer, suppliers, site).
-   Identify critical documents based on project milestones and customer needs.
-   Drive innovation to improve documentation flow, communication, and deadlines.
-   Ensure traceability for claims and maintain accurate records.
-   Generate and manage transmission forms for contractual documents.
-   Regularly update the documentation plan and communicate changes.
-   Provide consistent reporting and dashboards to the PM and team.
-   Ensure proper archiving of documents received outside the official portal.
-   Create and maintain project-specific KPIs.
-   Monitor subcontractor documentation performance and compliance.
-   Support the preparation of progress reports for both the customer and internal leadership.
-   Oversee documentation during construction and installation phases.
-   Define and prepare the final documentation package.

**Integrated Change Control:**

-   Provide input to the PM for updating the resource plan based on documentation impacts.
-   Update the MDR to reflect changes resulting from time-impacting change orders.

**Project Closure:**

-   Compile and prepare final documentation in accordance with customer requirements.
-   Organize and deliver hard copies or digital formats as needed.
-   Ensure customer approval of final documentation.
-   Contribute to the Lessons Learned Register from a documentation perspective.

## Apply

[Apply at AIS](https://apply.workable.com/advansys-is/j/DD65B526F7/apply)

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