# Executive, Crewing

> Aesen Group · Singapore, Singapore · Full-time · Posted 2026-10-19

**Workplace:** on_site

**Department:** CREWING

## Description

-   Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements.
-   Verify crew qualifications, certifications, and documentation before deployment.
-   Maintain accurate and up-to-date crew records in the crewing management system.
-   Prepare crew matrices and compile crew documentation for client submissions.
-   Coordinate crew changes, mobilization, and demobilization for assigned vessels.
-   Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements.
-   Handle crew sourcing, recruitment, onboarding, and retention activities.
-   Manage visa applications, crew certification requirements, and flag state documentation.
-   Ensure compliance with company IMS, client requirements, and applicable maritime regulations.
-   Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors.
-   Administer P&I claims by compiling required documentation and tracking related costs.
-   Support localization initiatives and maintain targeted local crewing ratios across the fleet.
-   Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports.
-   Liaise with internal stakeholders, clients, agents, and authorities on crewing matters.

## Requirements

### Education

-   Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field.
-   Relevant maritime or crewing certifications will be an added advantage.

### Experience

-   Minimum 2-3 years of experience in crewing, maritime operations, or ship management.
-   Experience handling crew changes, crew documentation, and recruitment processes.
-   Familiarity with offshore vessel operations is preferred.

### Technical Knowledge

-   Good understanding of STCW requirements, flag state regulations, and maritime industry standards.
-   Knowledge of crew certification, visa processing, work permits, and travel arrangements.
-   Familiarity with crewing management systems and Microsoft Office applications.
-   Understanding of client crewing requirements and audit/compliance expectations.

### Skills & Competencies

-   Strong organizational and coordination skills.
-   Excellent attention to detail, particularly in document verification and compliance management.
-   Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders.
-   Ability to work under pressure and meet tight operational deadlines.
-   Strong problem-solving and decision-making abilities.
-   Proficient in report preparation and data management.

### Personal Attributes

-   Self-motivated, responsible, and proactive.
-   High level of integrity and confidentiality when handling crew information.
-   Team player with a positive attitude and willingness to support operational requirements.
-   Flexible and adaptable to changing vessel schedules and crewing demands.

## Apply

[Apply at Aesen Group](https://apply.workable.com/aesengroup/j/9A77B50956/apply)

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