# Office Administrator

> Agility · Riyadh, Saudi Arabia · Full-time · Posted 2025-12-30

**Workplace:** on_site

**Department:** Corporate

## Description

### Job Brief:

_We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities—from coordinating with government PROs to handling workshop catering—with precision and professionalism._

### **Your Responsibilities:**

-   Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.
-   Meeting & Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.
-   Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.
-   Vendor & Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.

-   Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.
-   Event & Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).
-   Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.
-   Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.

## Requirements

### Your Qualifications:

-   3–5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.
-   Bachelor’s degree in Business Administration, Hospitality, or a related field.
-   Strong understanding of Riyadh’s geography, venue landscape, and local business etiquette.
-   Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.
-   General knowledge of Saudi labor laws and office registration processes is a significant advantage.

### Your Proficiencies:

-   Leadership and Management skills
-   Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).
-   Strategic Thinking: Ability to see the "big picture" across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.
-   Influence & Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.

## Apply

[Apply at Agility](https://apply.workable.com/agility/j/8DC01403BD/apply)

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