# HR Generalist

> AI Accountant · Bengaluru, India · Full-time · Posted 2026-10-26

**Workplace:** on_site

**Department:** HR

## Description

## About Us

AI Accountant (AiA) is building an AI-native platform transforming accounting and bookkeeping workflows. We simplify compliance, automate financial operations, and help businesses operate with clarity and confidence.

Backed by global investors like Y Combinator, we are scaling fast and building a team that combines speed, ownership, and sharp execution.  
  
We're not building a feature company. We're building a category.  

## **Job Summary**

This role keeps the People team running. You will own candidate coordination, joining-day experience, admin logistics and HR documentation, so the team's time goes to hiring and people decisions. It is a hands-on coordination role with a clear path into Admin or HR Operations as AI Accountant scales.  
  

## What you'll do  

### Candidate coordination

-   Schedule interviews end to end: align panel calendars, send invites and reminders, handle reschedules
-   Follow up with candidates and interviewers so feedback and decisions don't stall
-   Keep candidates engaged with timely updates at every stage
-   Stay connected after offer acceptance until Day 1: regular check-ins, document collection, answering questions and flagging dropout risk early

### Joining day and onboarding

-   Own the Day 1 experience: welcome, desk and asset setup, team introductions, and taking new joiners out for breakfast or lunch
-   Coordinate induction sessions and the first-week schedule

### Admin and logistics

-   Handle bookings for regular activities: venues, meeting rooms, travel and events
-   Order and track props, supplies, welcome kits and event material
-   Coordinate with vendors and keep spends within the agreed budget

### Documentation and trackers

-   Keep all HR sheets accurate and current: hiring, joiners, exits, leave and assets
-   Manage health insurance documentation: employee additions and deletions, e-cards, and claim support with the insurer or broker
-   Collect, verify and file employee documents; prepare standard letters as directed
-   Compile monthly payroll inputs (attendance, leave, joiners, exits) for review

### Employee support

-   First point of contact for routine queries on leave, insurance and policies; escalate the rest
-   Support townhalls, engagement activities and review-cycle reminders

## Requirements

## What we're looking for

### **Must-haves**

-   6–12 months of HR experience, full-time or internship, ideally in a startup
-   Graduate in any discipline; an MBA/PGDM in HR is a plus
-   Strong Excel or Google Sheets skills: lookups, pivots, clean trackers
-   Clear written and spoken English; comfortable following up with senior managers
-   High attention to detail and discretion with confidential data
-   Ownership mindset: you close loops without being chased  
    

### Nice-to-haves

-   Experience with office admin, vendor coordination or event bookings
-   Exposure to group health insurance processes
-   Familiarity with an HRMS (Keka, Darwinbox, Zoho People or similar)
-   Interest in fintech or experience in a fast-scaling company  
    

### **  
How success in 90 days looks like:**  

Day 1 - 30: You will have learned our trackers, vendors and hiring process; run Day 1 for at least one new joiner

Day 30 - 60: You will own interview scheduling and post-offer follow-ups for all open roles; processed insurance additions without errors

Day 60 - 90: Run joining days, admin bookings and documentation independently; every HR sheet current without reminders

## Benefits

**Our Way of Life — The Karbon Values**

·       C – Collaborate to Win. We back each other and move with shared purpose—clients win when we win together.

·       E – Excel Relentlessly. Precision matters. We aim for accuracy, consistency, and excellence in every ledger.

·       O – Own It End-to-End. No loose ends. We take full responsibility—from data collection to final compliance.  
  

**Perks & Benefits**

·       Upskilling Policy: Access to courses, tools, and continuous learning.

·       Team Outings: Offsites and outings to celebrate wins and build camaraderie.

·       Engagement Initiatives: Hackathons, open demos, game nights, and more.

·       Flexible Work-from-Home: Up to 12 WFH days every 6 months.

·       Menstrual WFH: Women employees can avail up to 3 WFH days per month.

·       Mobility Benefits: Relocation support and travel allowances.

·       Parental Support: Maternity, paternity, and adoption leave.

## Apply

[Apply at AI Accountant](https://apply.workable.com/ai-accountant/j/BC9A1E8A38/apply)

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