# Executive Office Manager

> Almstead Tree and Shrub Care · New Rochelle, United States · Full-time · Posted 2026-10-14

**Salary:** USD 80,000–100,000

**Workplace:** on_site

**Department:** Office

## Description

**Executive Office Manager**

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life.

**Job Description**

The Executive Office Manager will provide general management of the New Rochelle office, and administrative support to a high-volume sales team.

**Responsibilities**

-   Train and supervise administrative staff
-   Create detailed in-depth client specific proposals in conjunction with the sales arborists
-   Handle information requests and e-mail correspondence, arrange conference calls, and schedule meetings.
-   Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments
-   Key account follow-up, accounts receivable follow-up, and collection calls
-   Conduct biweekly A/R meetings and assist with collections process
-   Maintaining multiple sales calendars, creating work orders, daily debriefing.
-   Administration of customer database and files, payment processing
-   Act as main point of contact between ownership and administrative staff
-   Conduct weekly administrative staff meetings to determine allocation of resources
-   Conduct periodic performance reviews of administrative staff
-   Gather payroll information weekly for submittal to the Accounting department.
-   Coordinate work to be scheduled for clients including notification and appointment scheduling.
-   Enforce company policy and standards for customer service throughout the office
-   Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed.
-   Coordinate daily meetings with CEO to provide office update, relay customer concerns, close out daily billing, and review unapproved proposals
-   Prepare monthly account invoicing and budgets for select commercial, municipal, and educational clients
-   Prepare Daily/Weekly billing details for Central Park Contracts (including logs)
-   Assist in the renewal of all applicable company licenses
-   Maintain office supply inventory and oversee purchasing
-   Assist with end of month close, as needed
-   Provide additional administrative support to arborists and general office support
-   Complete all tasks accurately and efficiently.
-   Other duties as assigned

## Requirements

-   Minimum 5 years' experience in office management supervising a staff of 5 or more.
-   Service industry experience preferred.
-   Prior experience creating proposals, reports and/or presentations required.
-   Experience dealing with high-volume clientele, and providing exceptional customer service.
-   Experience with inbound and outbound phone work.
-   Experience in arboriculture or landscaping services preferred.
-   Eligible to work in the United States.

**Skills/ Abilities**

-   Proficient in Microsoft Office.

**Education/Training**

-   A degree in Business, Business Management, English, Communications, Literature, Journalism, or a related field, typically requiring two to four years of study.

## Benefits

We offer a competitive compensation package, $80,000 - $100,000 per year, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more!

Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

Almstead Tree and Shrub Care Co. is an Equal Opportunity Employer

## Apply

[Apply at Almstead Tree and Shrub Care](https://apply.workable.com/almstead-tree-and-shrub-care/j/F3D003D0E4/apply)

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