# Invoice Matching Team Leader

> Ninja · Dammam, Saudi Arabia · — · Posted 2026-10-08

**Workplace:** on_site

**Department:** Supply Chain

## Description

We are looking for an experienced **Invoice Matching Team Lead** to join our **warehouse-based operations team**, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.

### Responsibilities:

-   Lead daily **3-way matching** of supplier invoices against POs, GRNs, returns, and supporting documents.
-   Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
-   Investigate and resolve **invoice, quantity, receiving, return, duplicate, and documentation discrepancies**.
-   Coordinate with **Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers** to resolve outstanding issues.
-   Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
-   Allocate daily tasks and monitor team **productivity, accuracy, workload, and completion**.
-   Review complex cases and coach team members on investigation and reconciliation procedures.
-   Maintain accurate records, supporting documentation, and **audit-ready reconciliations**.
-   Monitor key KPIs including **matching completion, exception rate, ageing, accuracy, and closure time**.
-   Identify recurring issues and support **process improvement, standardization, and automation initiatives**.
-   Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.

## Requirements

-   **3–5 years of relevant experience** in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
-   Previous **team lead or supervisory experience** is preferred.
-   Strong knowledge of **3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation**.
-   Good understanding of **warehouse and inventory transaction flows** and discrepancy investigation.
-   Experience using **ERP/WMS systems** and advanced Excel for reconciliation and reporting.
-   Strong numerical accuracy, attention to detail, and documentation control.
-   Excellent **leadership, communication, analytical, follow-up, and problem-solving skills**.
-   Diploma or Bachelor’s degree in **Accounting, Finance, Supply Chain, Business Administration, or a related field**.
-   **CPIM, inventory management, AP, or supply chain certifications** are an advantage.

## Apply

[Apply at Ninja](https://apply.workable.com/ananinja/j/DB7C717776/apply)

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