# HR & Immigration Transaction Assistant

> Assala Energy · Port-Gentil, Gabon · Full-time · Posted 2026-11-10

**Workplace:** on_site

**Department:** Human Resources

## Description

Assala Gabon is a dynamic Oil and Gas Exploration and Production company committed to the sustainable development of its assets. We value a collaborative approach, promote diversity, and prioritize safety and integrity in all our operations.

As an HR Operations and Immigration Assistant, you will play a vital role in ensuring the efficient delivery of HR services and employee support across the organisation. Working closely with employees, managers, and external stakeholders, you will provide high-quality administrative support across a broad range of HR operations, maintain accurate employee records, and assist with immigration, benefits, and employee welfare processes. The role requires excellent organisational skills, attention to detail, and a commitment to delivering a positive employee experience.

-   Respond to employee queries and requests, providing accurate, timely, and professional support.
-   Maintain the accuracy, integrity, and confidentiality of employee data across HR information systems and personnel records.
-   Provide administrative support across various HR processes, including employee benefits, company policies, school assistance, employee loans, and HR documentation.
-   Support onboarding activities by preparing new starter documentation, sharing onboarding packs, and explaining company policies and procedures.
-   Coordinate the transportation and shipment of employees’ personal effects where required.
-   Assist with immigration and work authorisation processes, ensuring compliance with applicable regulations and company requirements.
-   Process loan insurance requests and maintain associated records.
-   Support employees with external loan applications and related administrative requirements.
-   Ensure personnel medical records are accurately maintained and kept up to date in accordance with company procedures and data protection requirements.
-   Coordinate the distribution and transportation of internal mail and documentation across company locations.
-   Assist in the planning and coordination of employee engagement initiatives and corporate events
-   Support HR projects, initiatives, and continuous improvement activities as required.
-   Undertake additional HR and administrative duties as assigned to support the effective operation of the HR function.

## Requirements

-   Diploma in Administrative/HR Management with minimum 2 Years’ experience in a similar role
-   Good communication skills to be used in the interactions with both managers and employees.
-   Promote Assala Gabon values, behaviours and leadership qualities through open and honest discussion.
-   Operate responsibly and safely.
-   Good interpersonal skills
-   Good organizational and time-management skills
-   Ability to accompany change in the company.
-   Pragmatism to be able to act and intervene concretely.
-   Be a competent PC / desktop / network user.  MS Office Products.
-   Bi-lingual – French and English. Written and spoken.
-   Well-developed interpersonal and communicating skills are essential.
-   Knowledge of labor legislation  
    
-   Diploma or equivalent qualification in Human Resources, Business Administration, or a related field.
-   Minimum of 2 years' experience in an HR, personnel administration, or similar support role.
-   Strong verbal and written communication skills, with the ability to interact professionally with employees, managers, and external stakeholders.
-   Excellent interpersonal skills and the ability to establish effective working relationships at all levels.
-   Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
-   Demonstrated ability to support and adapt to organisational change in a positive and constructive manner.
-   Practical and solution-oriented approach with the ability to address issues effectively and efficiently.
-   Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, with strong general IT skills.
-   Fluent in both French and English, with excellent written and spoken communication abilities.
-   Sound knowledge of labour legislation and HR administrative processes.
-   Committed to operating responsibly, ethically, and safely in line with company policies and values.
-   Ability to maintain confidentiality and handle sensitive employee information with discretion.
-   Demonstrates the organisation's values, behaviours, and leadership principles through professionalism, integrity, and open communication.

## Apply

[Apply at Assala Energy](https://apply.workable.com/assala-energy/j/6BF7BB7672/apply)

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