# Administrative Assistant

> Baird & Warner · Barrington, United States · Full-time · Posted 2026-08-20

**Salary:** USD 40,000–45,000

**Workplace:** on_site

**Department:** Residential Sales

## Description

### About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

### Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010.

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

### Essential Duties & Responsibilities:

-   Compile property transaction files for contracts and verify the information.
-   Maintain paperless files with dot loop for all transactions through close.
-   Obtain missing information as required and follow through with all parties
-   Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
-   Answer phones.
-   Open and distribute daily courier items.
-   Distribute and prepare incoming and outgoing mail.
-   General office support functions including greeting customers and maintaining office appearance, opening and closing.
-   Pull reports as directed by sales manager, staff and agents
-   Process and monitor marketing agreements from inception to close.
-   Process buyer rep agreements.
-   Data entry.
-   IT/Tech support

### Requirements:

-   Real estate knowledge is a plus
-   Strong written and verbal communication skills
-   Ability to multi-task & prioritize
-   Strong computer skills - including Google platform and Microsoft Office
-   Attention to detail
-   Ability to work independently and with a team
-   Professional appearance
-   Proactive

### Skills & Experience:

-   High school diploma or equivalent required.
-   Previous real estate experience preferred
-   Administrative assistant experience preferred.

### **Salary Range**

$40,000-$45,000

## Benefits

Medical, dental, vision, PTO, VTO

## Apply

[Apply at Baird & Warner](https://apply.workable.com/baird-and-warner/j/4E63D26A6D/apply)

---
Powered by [Workable](https://www.workable.com)