# Executive Assistant & Office administrator

> Biomapas · Kaunas, Lithuania · Full-time · Posted 2026-10-15

**Workplace:** on_site

**Department:** Office Administration

## Description

Join our global team as an Executive Assistant & Office administrator in Kaunas.

**The Executive Assistant & Office Administrator** primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.

_**Position is office-based in Kaunas, Lithuania**_

### Responsibilities:

-   Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison
-   Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature)
-   Handle all incoming and outgoing correspondence (mail, packages, couriers)
-   Greet visitors and manage the company’s general email inbox and phone line
-   Assist management with internal communication and coordination activities
-   Provide administrative support to colleagues and executives as needed
-   Maintain department documents and ensure timely transfer to the archive
-   Manage office supplies and facility-related orders, and coordinate their distribution to departments
-   Maintain the front desk, meeting rooms, conference areas, and other shared office spaces
-   Arrange business travel, including bookings for transportation, accommodation, and related logistics
-   Support the organization of internal office events and team gatherings
-   Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services)

## Requirements

-   University degree – considered an advantage
-   At least 2 years of relevant work experience as an Office Administrator
-   Experience as an Executive Assistant is an advantage
-   **Fluent Business English and Lithuanian (written and spoken)**
-   Strong document preparation and management skills
-   Knowledge of document preparation and archiving regulations/legislation
-   Excellent knowledge of MS Office applications
-   Proactivity, sense of ownership, and strong organizational skills

## Benefits

-   International team and environment
-   Bonus based on annual performance
-   Professional growth and career opportunities
-   Personal accident and business trip insurance
-   Additional health insurance
-   Influenza vaccines
-   Rewarding referral policy
-   Monthly lunch and fruit days
-   Team building, global meetings, B active events and other CSR activities
-   Modern and new Sustainable office in city center with free parking

**Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)**

## Apply

[Apply at Biomapas](https://apply.workable.com/biomapas/j/0FBA796764/apply)

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