# Virtual Assistant - Logistics

> Activate Talent · Philippines (Remote) · Full-time · Posted 2025-05-05

**Workplace:** remote

**Department:** 032

## Description

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.  
  
The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

**Retail & Finance Support**

\-Manage weekly invoicing, ensuring accuracy and timely processing.

\-Oversee EDI (Electronic Data Interchange) transactions for retail partners

\-Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations

**Operations & Logistics**

\-Handle routing requests, ensuring compliance with retail and distributor requirements.

\-Track and update shipment status, proactively resolving any delays or issues.

\-Support forecasting and stockkeeping to maintain optimal inventory levels.

**Administrative & Process Support**

\-Complete and submit PO (Purchase Order) forms with attention to detail

\-Assist with onboarding for new team members, vendors, or partners.

\-Maintain and update records for finance, logistics, and operations.

## Requirements

\-Excel & Google Sheets Strong ability to manage and analyze data

\-Notion & Productivity Tools Comfortable with workflow automation an documentation.

\-EDI Systems Experience with retail data exchange and processing

\-Attention to Detail Ensuring accuracy in invoices, PO forms, and shipmen records.

\-Problem-Solving Mindset Proactively managing operational and financial tasks efficiently

## Apply

[Apply at Activate Talent](https://apply.workable.com/careersactivatetalent/j/6A5CED7FF6/apply)

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