# Personal & Executive Assistant - 43636271967

> Activate Talent · Philippines (Remote) · — · Posted 2025-09-16

**Workplace:** remote

## Description

**Job Title:** Personal & Executive Assistant

**Job Type:** Part-time / Remote

**Work Hours:** 18–20 hours per week

**Job Overview:**

We’re helping our client find a highly organized and proactive **Personal & Executive Assistant** to provide both professional and personal support. This role blends executive-level administrative responsibilities with wellness and accountability support, making it ideal for someone who thrives on variety and enjoys being both a strategic partner and a supportive presence.

You’ll play a key role in ensuring smooth day-to-day operations, handling business communications and scheduling while also helping the client stay consistent with personal goals, habits, and lifestyle management.

**Responsibilities:**

_Executive / Professional Support_

-   Manage complex executive calendars, inboxes, and communications across multiple time zones.
-   Draft and send professional correspondence on behalf of the executive.
-   Plan and coordinate virtual meetings, calls, and events.
-   Prepare reports, presentations, and meeting summaries.
-   Serve as the first point of contact for internal and external stakeholders.
-   Conduct research, manage contacts, and support business development (e.g., introductions, follow-ups).
-   Assist with project management tasks — tracking deliverables, deadlines, and follow-ups.
-   Maintain organized systems for documents, files, and communications.
-   Tech tasks: experience with **Slack + Gmail**, and ideally knowledge of **social media, funnels, and landing pages**.

_Personal & Wellness Support_

-   Act as an accountability partner, providing gentle reminders and encouragement to maintain personal habits and goals.
-   Assist with planning personal events, trips, and appointments.
-   Source services, shop for products, or identify experiences that enhance lifestyle and wellbeing.
-   Provide a calm, encouraging, and professional presence — blending the role of assistant and supportive coach.

## Requirements

-   3–5+ years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level or senior executives.

-   Based in EST time zone (Toronto preferred) with availability during core business hours and flexibility for travel-related adjustments.
-   Strong written and verbal communication skills; excellent professionalism and discretion.
-   Highly organized, detail-oriented, and able to juggle multiple priorities.
-   Proficient in productivity tools: Google Workspace, Microsoft Office, Slack, Zoom, and project management tools (Asana, Trello, or similar).
-   Tech-savvy with the ability to learn new tools quickly.
-   Positive, proactive energy with an ability to provide both **strategic executive support** and **personal/wellness accountability**.
-   Discreet and trustworthy with sensitive or confidential information.

## Apply

[Apply at Activate Talent](https://apply.workable.com/careersactivatetalent/j/6B527903A5/apply)

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