# 40727957908 - Executive Assistant (Operations & Finance)

> Activate Talent · Colombia (Remote) · Full-time · Posted 2025-07-30

**Workplace:** remote

**Department:** AT1C

## Description

OPEN TO LATAM

FULL TIME 

REMOTE

Position: Executive Assistant (Operations & Finance Focused)

Type of contract: Independent contractor 

**Role Overview:**

We are seeking a highly organized and detail-oriented **Executive Assistant** with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

**Key Responsibilities**:

Retail & Finance Support:

-   Manage weekly invoicing to ensure accuracy and timely processing.
-   Oversee EDI (Electronic Data Interchange) transactions for retail partners.
-   Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.

Operations & Logistics

-   Handle routing requests to ensure compliance with retail and distributor requirements.
-   Track and update shipment status, proactively resolving any delays or issues.
-   Support forecasting and stockkeeping to maintain optimal inventory levels.

Administrative & Process Support:

-   Complete and submit PO (Purchase Order) forms with attention to detail.
-   Assist with onboarding for new team members, vendors, or partners.
-   Maintain and update records for finance, logistics, and operations.

Tools & Skills:

-   Excel & Google Sheets: Strong ability to manage and analyze data.
-   Notion & Productivity Tools: Comfortable with workflow automation and documentation.
-   EDI Systems Experience with retail data exchange and processing.
-   Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records.
-   Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.

## Apply

[Apply at Activate Talent](https://apply.workable.com/careersactivatetalent/j/AED2F61A4C/apply)

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