# Executive Assistant (LatAm)

> Activate Talent · Colombia (Remote) · — · Posted 2026-03-23

**Workplace:** remote

**Department:** AT1C

## Description

Position: Executive Assistant

Location: Remote (LatAm)

Employment Type: Part-Time (10 - 20 Hrs/Week)

Working Hours: M-F | PST hours

Type of contract: Independent contractor 

**Scope of the role:**

We are seeking a highly organized and proactive Executive Assistant to support a fast-paced client in managing their time, commitments, and administrative workload.

This role goes beyond basic administrative support. You will be responsible for ensuring the client’s schedule, travel, and day-to-day logistics run efficiently, with a strong focus on organization, prioritization, and clear communication.

The ideal candidate is detail-oriented, resourceful, and able to anticipate needs, resolve scheduling challenges, and maintain structure across both professional and personal responsibilities.

**Responsibilities:**

-   Own and manage the client’s calendar across multiple time zones (primarily West and East Coast U.S.)
-   Schedule and coordinate meetings, appointments, and commitments with attention to priorities and timing
-   Identify and resolve scheduling conflicts proactively
-   Plan and coordinate travel arrangements, including flights, accommodations, and itineraries
-   Organize information, documents, and workflows into structured systems (primarily Google Docs, Sheets, and shared tools)
-   Maintain clear and up-to-date records of schedules, plans, and key information
-   Support both business and personal administrative tasks as needed
-   Communicate consistently with the client to ensure alignment on priorities, deadlines, and changes  
    

**Requirements:**

-   Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant
-   Strong experience managing complex calendars across multiple time zones
-   Excellent organizational and time management skills with the ability to handle multiple priorities
-   High attention to detail and accuracy in execution
-   Proficiency in Google Workspace (Google Calendar, Docs, Sheets)
-   Strong written and verbal communication skills
-   Ability to work independently and follow through on tasks without constant direction
-   Comfortable supporting both professional and personal administrative needs
-   Availability to overlap with the client’s working hours (7AM–4PM Pacific Time)
-   Based in Central America preferred for timezone alignment

## Apply

[Apply at Activate Talent](https://apply.workable.com/careersactivatetalent/j/BED46D3825/apply)

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