# Virtual Assistant

> Activate Talent · Philippines (Remote) · — · Posted 2025-09-08

**Workplace:** remote

**Department:** 032

## Description

**🌍 Executive Assistant (Remote – EST)**

We’re looking for a proactive and highly organized **Executive Assistant** to directly support our CEO. This is a dynamic role for someone who thrives in a fast-paced environment, anticipates needs, and ensures smooth day-to-day execution.

The ideal candidate is a natural problem-solver, a strong communicator, and a trusted partner who can manage complex scheduling, high-level correspondence, and sensitive information with discretion.

### **What You’ll Do**

✅ Manage CEO’s daily calendar, appointments, and travel logistics  
✅ Draft and review correspondence, presentations, and meeting materials  
✅ Coordinate agendas, prepare briefing docs, and track action items  
✅ Support special projects, research, and cross-functional initiatives  
✅ Handle expense reports, contracts, and admin workflows  
✅ Act as a point of contact for stakeholders, ensuring professionalism and confidentiality

📌 **Location:** Remote (working on EST hours)

## Requirements

### **What We’re Looking For**

✨ 3–5 years’ experience as an Executive Assistant, Chief of Staff, or in a similar role  
✨ Exceptional organizational and time-management skills  
✨ Excellent written and verbal communication skills  
✨ Proficiency in Google Workspace + project management tools (Asana, Trello, Notion, etc.)  
✨ High level of discretion, integrity, and emotional intelligence  
✨ Independent, adaptable, and resourceful in shifting priorities

### **Why Join Us?**

You’ll work closely with a visionary leader, play a critical role in driving priorities forward, and be part of an environment that values efficiency, trust, and growth.

## Apply

[Apply at Activate Talent](https://apply.workable.com/careersactivatetalent/j/EE49D98D63/apply)

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