# Proposal and Contract Specialist

> Clinigen · Mont-Saint-Guibert, Belgium (Hybrid) · Full-time · Posted 2026-07-16

**Workplace:** hybrid

**Department:** Commercial Functions

## Description

**Key Responsibilities:**

·         Manages and compiles all specifications to ensure that proposals and contracts, including change orders are forwarded to sales staff or clients/prospective clients in a timely manner

·         Enters work orders and subsequent change orders into the contact database

·         Works within CSM guidelines and pricing structures provided to develop proposals

·         Participates in work order review meetings with applicable resources and participates in project management meetings as needed

·         Performs timely follow-up and maintains an up to date contact database

·         Compiles and updates information for pricing and company guidelines for sales contracts

·         Partners with sales as needed for formal presentations to ensure thorough client understanding of work order proposal

·         Participates in various team meetings with sales team, marketing team, and operations team in order to learn and contribute

·         Takes responsibility for personal skill development in continuing to learn current pharmaceutical standards and industry trends

·         To follow, promote and enforce relevant SOPs, Job Aids, and Company policies and procedures

·         Performs other related job duties or responsibilities as assigned

**General Responsibilities:**

·         Champion the Clinigen Way principles which underpin everything we do, living those values in daily Clinigen life

·         Know Clinigen’s strategy and ensure what you do on a day-to-day basis is in line with those strategic objectives

·                Ensure the work you do is of high quality and that Clinigen standards, procedures and policies are followed at all times

·                Engage in personal professional development and attend mandatory training

·                Present the Company in a positive way at all times with internal and external clients, customers and staff

·                Comply with the Company’s HR policies and the Health and Safety policy at all times

·                Work flexibly and efficiently in order to meet internal and external customer needs, whilst maintaining the highest possible professional standards

·                Bring new ideas and approaches with an open mind

·                Maintain confidentiality and security at all times

## Requirements

·                3-5 years of relevant experience in detail-oriented work environment

·                High School diploma (CESS) or Bachelor’s degree

·                An understanding and background in clinical trial principles and processes strongly preferred as well as in sales and business development

·                Superior verbal, written, and interpersonal communication skills at all levels

·                Ability to work under pressure, meet deadlines, and adapt in a fast pace environment

·                Self-motivated with exceptional time management skills and the ability to efficiently prioritize tasks

·                Confidentiality of all client information

·                Fluent in English

·                Highly computer literate; experience operating with all Microsoft Office software

·                Ability to operate office equipment (telephone, calculator, photocopier, fax, and scanning machines)

## Apply

[Apply at Clinigen](https://apply.workable.com/clinigen/j/33162A24AC/apply)

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