# Senior Litigation Legal Secretary

> Coastal Wave Recruiting · Newport Beach, United States (Hybrid) · Full-time · Posted 2026-06-11

**Salary:** USD 87,360–104,000

**Workplace:** hybrid

**Department:** Law Firm

## Description

A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies.

The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities.

### Responsibilities

-   File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings
-   Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities
-   Assist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedent
-   Serve discovery requests, discovery responses, deposition notices, objections, and document productions
-   Process and circulate documents received from courts, clients, opposing counsel, and other parties
-   Coordinate calendaring requests with docketing personnel
-   Reserve hearing dates and schedule court reporters when needed
-   Enter and revise attorney time entries in accordance with firm guidelines
-   Schedule depositions with court reporters and videographers and process transcripts upon receipt
-   Download, organize, and save incoming case documents
-   Prepare check requests, vouchers, invoices, and reimbursement requests
-   Open and close matters in accordance with firm procedures
-   Assist with client billing and facilitate client payments
-   Coordinate client meetings, business development meetings, and MCLE programs

## Requirements

### Qualifications

-   Minimum of 7 years of Legal Secretary or Legal Assistant experience
-   Significant experience supporting attorneys in a heavy litigation environment
-   Strong knowledge of California civil litigation procedures, court rules, and filing requirements
-   Ability to exercise sound judgment and work independently
-   Exceptional organizational skills and attention to detail
-   Strong written and verbal communication skills
-   Ability to manage multiple priorities in a fast-paced environment

### Technical Skills

-   Advanced proficiency in Microsoft Word, Outlook, and Adobe Acrobat
-   Experience with iManage and TABS is highly preferred

## Benefits

### Work Environment

This position offers a hybrid schedule. During the initial onboarding and training period, candidates should expect to work primarily in-office to ensure successful integration into the firm's systems, procedures, and workflows. Following training, employees will transition to a hybrid schedule that includes at least one day per week in the Newport Beach office.

### Compensation

-   $42–$50 per hour, depending on experience
-   Annual compensation of approximately $87,360–$104,000

### Benefits

-   Medical Insurance (multiple plan options)
-   Dental Insurance
-   Vision Insurance
-   401(k) with employer match after introductory period
-   Discretionary annual bonus
-   2–3 weeks of paid vacation, based on tenure
-   6 paid sick days annually
-   12–14 paid holidays annually
-   Birthday holiday
-   Employee appreciation events throughout the year
-   Complimentary gym membership
-   Term life insurance
-   Disability insurance

### Schedule

-   Full-time
-   8-hour workday
-   Monday–Friday
-   Occasional overtime during busy litigation periods

Qualified candidates are encouraged to apply for confidential consideration.

## Apply

[Apply at Coastal Wave Recruiting](https://apply.workable.com/coastal-wave-recruiting/j/D882544E9A/apply)

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