# Litigation Legal Administrative Assistant

> Coastal Wave Recruiting · Boston, United States (Hybrid) · Full-time · Posted 2026-09-29

**Salary:** USD 750,000–900,000

**Workplace:** hybrid

**Department:** Law Firm

## Description

Litigation Legal Administrative Assistant

**Location:** Boston, MA  
**Compensation:** $75,000–$90,000 annually  
**Schedule:** Hybrid – 3 Days In Office / 2 Days Remote  
**Experience:** 5+ Years Required; 10–20+ Years Strongly Preferred  
**Practice Area:** Complex Civil Litigation

Position Overview

A nationally recognized litigation law firm is seeking an experienced **Litigation Legal Administrative Assistant** to join its Boston office. This position will provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated civil matters.

The ideal candidate is a seasoned legal administrative professional with extensive litigation experience, strong knowledge of Massachusetts and federal court procedures, and the ability to independently manage multiple attorneys, deadlines, filings, and administrative responsibilities in a fast-paced environment.

This is an excellent opportunity for an experienced legal professional who takes pride in being a trusted and highly dependable member of a litigation team.

Key Responsibilities

-   Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals.
-   Draft, format, edit, proofread, and finalize briefs, pleadings, correspondence, motions, discovery materials, and other legal documents.
-   Prepare Tables of Contents and Tables of Authorities.
-   Create document shells and assist attorneys with motions, discovery, hearings, and trial preparation.
-   Electronically file documents with Massachusetts state and federal courts.
-   Maintain knowledge of applicable state and federal court rules, filing procedures, and deadlines.
-   Proofread legal documents for formatting, accuracy, completeness, and compliance prior to filing or distribution.
-   Maintain organized and up-to-date electronic client and matter files.
-   Manage attorney calendars, appointments, court dates, filing deadlines, meetings, and other critical dates through Outlook.
-   Coordinate attorney travel arrangements and prepare expense and mileage reimbursements.
-   Enter, review, and revise attorney time entries and applicable litigation codes.
-   Review vendor invoices and prepare check requests and payment submissions.
-   Assist with prebill editing and coordinate with billing personnel to ensure accurate and timely client invoicing.
-   Assist with conflict checks and new matter procedures.
-   Provide professional telephone and client support on behalf of assigned attorneys.
-   Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed.

## Requirements

Qualifications

-   **5+ years of experience as a litigation legal administrative assistant or litigation legal secretary required.**
-   Candidates with **10–20+ years of sophisticated litigation support experience are strongly encouraged to apply.**
-   High school diploma required; college degree preferred but not required.
-   Strong experience with **state and federal electronic court filing is required.**
-   Knowledge of Massachusetts state and federal court rules and procedures, including familiarity with **Massachusetts Superior Court Rule 9A**, strongly preferred.
-   Advanced proficiency with Microsoft Word and Outlook; proficiency with Excel and PowerPoint.
-   Experience with legal technology and filing platforms such as **PACER, ECF, Odyssey, File & ServeXpress, LexisNexis, and iManage**, or comparable systems.
-   Experience with Aderant or similar legal billing software is a plus.
-   Notary Public designation is a plus but not required.
-   Experience supporting attorneys in complex civil litigation is strongly preferred.

What We're Looking For

The successful candidate will be someone who is:

-   Highly organized and exceptionally detail-oriented.
-   Comfortable supporting busy litigation attorneys with competing priorities.
-   Able to work independently and anticipate attorney needs.
-   Experienced managing court deadlines and time-sensitive filings.
-   An excellent written and verbal communicator.
-   Skilled at proofreading and producing polished legal documents.
-   Dependable, professional, and responsive.
-   Comfortable working in a high-volume, deadline-driven environment.
-   Able to prioritize multiple assignments without sacrificing accuracy.
-   Collaborative and willing to assist attorneys, paralegals, and colleagues as needed.
-   A strong problem solver who takes ownership of their work.

## Benefits

Compensation & Benefits

**Salary:** $75,000–$90,000 annually, depending on experience and qualifications.

The firm offers a comprehensive benefits package that includes:

-   Medical, dental, and vision insurance
-   Life insurance
-   401(k) retirement plan
-   Paid time off
-   Cell phone stipend
-   Technology reimbursement/support
-   Fitness reimbursement
-   Professional liability coverage
-   Identity protection benefits
-   Hybrid work flexibility
-   Additional firm-sponsored benefits and resources

## Apply

[Apply at Coastal Wave Recruiting](https://apply.workable.com/coastal-wave-recruiting/j/E855237080/apply)

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