# Office Manager - IN PERSON

> ConsumerAffairs · Tulsa, United States · Full-time · Posted 2026-03-13

**Workplace:** on_site

## Description

The Office Manager is a highly professional, proactive, self-directed role responsible for the seamless day-to-day and long-term operational health of the ConsumerAffairs Tulsa office. This person doesn't wait to be told what needs to be done — they see it, own it, and fix it. They serve as the operational backbone of the office, anticipating needs before they become problems and driving initiatives that make ConsumerAffairs a great place to work.

This role partners closely with the Executive Assistant and cross-functional stakeholders to manage facilities, vendors, budgets, onboarding logistics, and culture programming. No direct reports, but this person leads initiatives, influences outcomes, and holds themselves to a high standard of execution.

**This is a Full-Time in-office position requiring onsite presence Monday through Friday.**

**Only candidates local to the Tulsa and surrounding areas will be considered.**

**Responsibilities include:**

### Office Operations & Facilities

-   Maintain a clean, organized, and professional office environment — proactively identifying and resolving issues without being asked
-   Reset and tidy conference rooms after meetings; anticipate room needs based on the day's schedule
-   Ensure the kitchen, common areas, and bathrooms are consistently well-stocked and presentable
-   Monitor and restock office, kitchen, and bathroom supplies — tracking usage patterns and staying ahead of shortages
-   Distribute incoming mail and manage outgoing shipments
-   Serve as the primary point of contact for facilities issues; escalate and coordinate repairs or maintenance as needed

### Vendor & Facilities Management

-   Own relationships with office vendors (cleaning services, supply vendors, maintenance, etc.)
-   Evaluate vendor performance and proactively recommend changes when service or value falls short
-   Negotiate and manage vendor agreements in partnership with the Executive Assistant
-   Coordinate building access, parking, and office infrastructure needs

### Budget & Expense Tracking

-   Manage and track the office operations budget, flagging variances and identifying cost-saving opportunities
-   Process and reconcile office-related expenses and purchase orders in a timely manner
-   Provide regular budget reporting to the Executive Assistant and leadership as requested
-   Make informed purchasing decisions that balance quality, cost, and company needs

### HR & Onboarding Coordination

-   Compile and ship new hire welcome kits and computer equipment, partnering with the Director of Information Security to ensure accuracy
-   Coordinate new hire logistics to ensure a smooth, welcoming first-day experience
-   Track and manage the return of equipment from departing employees
-   Compile and mail employee anniversary gifts, holiday gift boxes, and client gift boxes
-   Serve as a point of contact for employee questions related to office resources and logistics

**Inventory & Logistics**

-   Maintain inventory of company swag and reorder items as needed
-   Manage supplies for office events and internal needs
-   Run occasional errands to local stores or shipping locations (e.g., FedEx) as needed

**Reporting & Coordination**

-   Generate ad hoc reports as requested
-   Identify process gaps and recommend improvements to office operations workflows

## Requirements

### Qualifications

-   2+ years of experience in office management, operations, or a similar administrative role
-   Strong organizational and time management skills with a proven ability to juggle multiple priorities
-   High level of attention to detail with a proactive, "see it–own it–fix it" approach
-   Experience managing vendor relationships and office budgets
-   Strong communication and collaboration skills across all levels of an organization
-   Ability to work independently and lead initiatives without close supervision
-   Proficiency with Google Workspace (Docs, Sheets, Slides, Drive, and Gmail)
-   Comfort using AI tools to assist with administrative tasks, reporting, and workflow efficiency

**Requirements**

-   Valid driver’s license and reliable transportation for local errands
-   Ability to work on-site in the office, Monday through Friday. 
-   Must be able to lift up to 35 pounds as part of regular job duties.

## Benefits

### Why You’ll Love Working Here

At ConsumerAffairs, your voice matters. We foster a collaborative environment where you’re encouraged to take initiative, experiment boldly, and grow professionally. We're committed to work-life harmony, career development, and celebrating wins together.

-   Health Care Plan (Medical, Dental & Vision)
-   Retirement Plan (401k)
-   Life Insurance (Basic, Voluntary & AD&D)
-   Paid Time Off (Vacation, Sick & Public Holidays)
-   Family Leave (Maternity, Paternity)
-   Short Term & Long Term Disability
-   Training & Development

## Apply

[Apply at ConsumerAffairs](https://apply.workable.com/consumeraffairs-1/j/C14B4EBC45/apply)

---
Powered by [Workable](https://www.workable.com)