# Bids & Proposals Specialist > CrewBloom · Philippines (Remote) · — · Posted 2025-11-11 **Workplace:** remote **Department:** CLIENT-BASED ## Description We are seeking a highly organized and detail-oriented Bids & Proposals Specialist to support executive operations and manage the end-to-end process of proposal and bid preparation. The ideal candidate has a strong background in content writing, project coordination, and executive assistance, with the ability to craft persuasive materials, manage deadlines, and maintain efficient workflows across departments. This role requires a professional who thrives in a fast-paced, international environment and can balance administrative precision, creative writing, and digital communication, including basic social media planning and management. **Core Competencies** - Excellent written and verbal communication skills with strong business writing acumen. - Proven experience in bids and proposal writing, including editing, formatting, and submitting polished documents. - Strong organizational and project management skills — able to manage multiple priorities and stakeholders. - High attention to detail with an analytical and creative mindset. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Familiarity with CRM tools, project management systems, and collaboration software (Teams, Asana, or similar). - Understanding of social media management and content scheduling tools (e.g., Buffer, Hootsuite, or native platform scheduling). - Discretion, professionalism, and the ability to handle sensitive information with integrity. - A proactive, self-driven, and adaptable attitude in a fully remote environment. ### **Job Responsibilities** **Bids, Proposals & Content Writing** - Research, draft, and prepare grant proposals, bids, and RFP responses. - Edit and refine written submissions to ensure clarity, alignment with brand tone, and adherence to requirements. - Collaborate with executives and subject matter experts to gather input and create compelling narratives. - Maintain a repository of proposal templates, case studies, and reference materials for future use. - Develop and write content for internal and external communications (reports, presentations, newsletters, etc.). **Social Media Planning & Communications** - Assist in developing, scheduling, and publishing social media content aligned with organizational goals. - Coordinate with leadership for content approvals and ensure posts reflect professional and brand standards. - Track engagement and suggest improvements for reach and messaging consistency. **Project Coordination** - Support project timelines, deliverables, and stakeholder communication. - Organize and track progress across multiple ongoing projects and ensure timely completion. - Coordinate with internal teams to collect updates, documents, and status reports. - Oversee administrative functions that support project workflows, including scheduling and correspondence. **Executive Assistance** - Provide direct support to senior leadership, including email management, calendar coordination, and meeting organization. - Prepare executive summaries, presentations, and briefing materials. - Manage travel arrangements, expense tracking, and follow-ups on assigned tasks. - Serve as a liaison between executives and cross-functional teams, ensuring smooth communication and task alignment. ## Requirements - Bachelor’s degree in Communications, Business Administration, English, or a related field. - Minimum 3–5 years of experience in bids/proposal writing, project management, or executive support. - Demonstrated experience preparing and editing proposals, grants, or business documents. - Strong command of written English and the ability to adapt writing style to audience and purpose. - Experience with social media planning, scheduling, or content management. - Experience working in an international or multicultural setting is an advantage. - Excellent organizational, multitasking, and prioritization skills. - Tech-savvy and comfortable with remote work tools and digital collaboration platforms. **Minimum Technical and Work Environment Requirements:** - **Internet Connection:** - Primary internet connection with a minimum speed of **15 Mbps**. - Backup internet connection with at least **10 Mbps**. - Backup connection must be capable of supporting work during a power outage. - **Primary Device:** - Desktop or laptop equipped with at least: - **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor. - A minimum of **8 GB RAM**. - **Backup Device:** - Must meet or exceed the performance of an **Intel Core i3** processor. - Must be functional during power interruptions. - A functioning **webcam**. - A **noise-canceling USB headset**. - A **quiet, dedicated home office space**. - **Peripherals and Workspace:** A **smartphone** for communication and verification purposes. ## Benefits - **Join Our Dynamic Team:** Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. - **Embrace the Opportunities:** Seize daily chances to learn, innovate, and excel. Make a real impact in your field. - **Limitless Career Growth:** Unlock a world of possibilities and resources to propel your career forward. - **Fast-Paced Thrills:** Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. - **Flexibility, Your Way:** Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. - **Work-Life Balance at Its Best:** Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best. ## Apply [Apply at CrewBloom](https://apply.workable.com/crewbloom/j/5AEC8DF18E/apply) --- Powered by [Workable](https://www.workable.com)