# Project & Administrative Coordinator

> CrewBloom · Philippines (Remote) · Full-time · Posted 2025-10-29

**Workplace:** remote

**Department:** CLIENT-BASED

## Description

We are seeking a highly organized and detail-oriented Project & Administrative Coordinator to support day-to-day operations and ensure seamless coordination across projects and stakeholders. This role involves managing administrative tasks, assisting with proposal and grant preparation, supporting leadership in communications and operations, and maintaining a well-organized virtual work environment.

The ideal candidate will have a background in project management or administrative leadership, excellent organizational and communication skills, and the ability to manage multiple priorities in a remote, fast-paced setting.

**Core Competencies**

-   Strong organizational and project coordination skills.
-   Excellent written and verbal communication abilities.
-   Exceptional time management and multitasking in a fast-paced, remote environment.  
    Attention to detail and strong problem-solving mindset.
-   Proficiency in Microsoft Office (Excel, Word, Outlook) and collaboration tools (Teams, Email Scheduler).
-   Ability to manage multiple stakeholders and coordinate across departments.
-   Creative thinker with initiative to suggest and implement improvements.
-   Professionalism, reliability, and discretion in handling sensitive information.

**Job Responsibilities**

Project Coordination & Administration

-   Oversee daily project and office operations, ensuring smooth workflow.
-   Prepare correspondence, memos, and reports.  
    Manage procurement, inventory, and travel logistics.
-   Maintain a cash journal and coordinate with accounting for reporting.
-   Schedule meetings and organize appointments.
-   Update and maintain office and project policies and procedures.
-   Coordinate with IT and vendors for equipment and service needs.
-   Manage contracts, invoices, and budgets.

Research & Proposals

-   Research and compile grant and proposal submissions using existing materials.
-   Submit drafts to the Managing Director for review and approval.

Social Media & Communications

-   Develop and maintain a social media plan aligned with leadership direction.
-   Schedule and publish approved content using libraries, newsletters, and AI tools.

Operations & Human Resources Support

-   Support C-suite documentation and coordination needs.
-   Assist with onboarding new hires and addressing employee queries.
-   Plan internal/external events such as meetings and conferences.
-   Provide general support to visitors and collaborators.

## Requirements

-   Proven experience as a Project Manager or Administrative Officer.
-   Knowledge of office systems, project coordination, and administrative best practices.
-   Proficiency in MS Office and online scheduling/collaboration tools.
-   Excellent organizational and prioritization skills in fast-paced settings.
-   Strong written and verbal communication skills.
-   Detail-oriented with sound judgment and problem-solving ability.
-   Bachelor’s degree required; a graduate qualification in Business, Project Management, or related field preferred.

**Minimum Technical and Work Environment Requirements:**

-   **Internet Connection:**

-   Primary internet connection with a minimum speed of **15 Mbps**.
-   Backup internet connection with at least **10 Mbps**.
-   Backup connection must be capable of supporting work during a power outage.

-   **Primary Device:**

-   Desktop or laptop equipped with at least:

-   **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor.
-   A minimum of **8 GB RAM**.

-   **Backup Device:**

-   Must meet or exceed the performance of an **Intel Core i3** processor.
-   Must be functional during power interruptions.

-   A functioning **webcam**.
-   A **noise-canceling USB headset**.
-   A **quiet, dedicated home office space**.
-   **Peripherals and Workspace:** A **smartphone** for communication and verification purposes.

## Benefits

-   **Join Our Dynamic Team:** Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
-   **Embrace the Opportunities:** Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
-   **Limitless Career Growth:** Unlock a world of possibilities and resources to propel your career forward.
-   **Fast-Paced Thrills:** Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
-   **Flexibility, Your Way:** Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
-   **Work-Life Balance at Its Best:** Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

## Apply

[Apply at CrewBloom](https://apply.workable.com/crewbloom/j/E6C670FBE8/apply)

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