# Admin Assistant (Construction & Project Administration)

> D2B · Manila, Philippines (Remote) · Full-time · Posted 2026-08-06

**Workplace:** remote

**Department:** RecOps

## Description

**Position:** ADMIN ASSISTANT (CONSTRUCTION & PROJECT ADMINISTRATION)

**Salary range**: Php 68,000/month _(The final amount will be at the the client discretion basing on the candidate’s skills and experience.)_

**Working Hours:** Following AU business hours

**Work set-up:** 100% Remote work under Independent Contractor Agreement

**Holidays**: AU Holidays

**Recruitment process**: possible multiple client interviews and an assessment  

### **About the Company & Role**

Our client is a well-established Australian business operating within the commercial construction and building services industry, delivering end-to-end project solutions across multiple sectors. The company is known for its collaborative work environment, commitment to quality workmanship, and focus on building long-term relationships with clients and project partners. With a growing portfolio of projects, they rely on efficient administrative processes to keep daily operations running smoothly and ensure project documentation remains accurate and organized. As an **Admin Assistant**, you will provide essential administrative and financial support to the operations team, helping manage documentation, invoices, and project records while ensuring day-to-day business activities are completed efficiently. This role is best suited for someone who has strong organizational skills, proven **Xero** experience, and preferably a background supporting businesses within the construction, engineering, or trades industry.

### **Key Responsibilities**

-   Provide day-to-day administrative support to the operations and project teams.
-   Process invoices, purchase orders, expenses, and financial records using **Xero**.
-   Assist with accounts payable and accounts receivable administration, including reconciliations and payment tracking.
-   Prepare, organize, and maintain project documentation, reports, contracts, and correspondence.
-   Manage document control by ensuring project files, supplier records, and compliance documentation are accurate and up to date.
-   Coordinate meetings, calendars, travel arrangements, and internal communications as required.
-   Support procurement administration and maintain organized records for subcontractors and suppliers.
-   Perform accurate data entry while maintaining confidentiality and attention to detail.
-   Assist with general office administration and other ad hoc administrative duties.

### **Preferred Experience**

-   Experience working remotely for Australian companies.
-   Familiarity with construction or project management software such as Procore, Simpro, AroFlo, Buildertrend, or similar platforms is advantageous.
-   Understanding of construction project workflows, documentation, and compliance requirements.
-   Certificate or Diploma in Business Administration, Accounting, Bookkeeping, or a related field is preferred.

## Requirements

### **Qualifications**

-   Minimum of **2 years' experience** in an Administrative Assistant, Office Administrator, Project Administrator, or similar administrative role.
-   **Hands-on experience using Xero is required.**
-   Previous experience in the **construction, engineering, building, or trades industry is highly preferred.**
-   Strong understanding of invoicing, purchase orders, accounts administration, and document management.
-   Excellent organizational skills with strong attention to detail.
-   Strong written and verbal English communication skills.
-   Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
-   Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
-   Experience supporting Australian businesses is an advantage.

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/01E8601318/apply)

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