# Office Administrator - 200

> D2B · Philippines (Remote) · Full-time · Posted 2026-04-22

**Workplace:** remote

**Department:** RecOps

## Description

**Position:** Office Administrator

**Salary: PHP67,000/month**

**Work Schedule: 8:00AM-5:00PM NZ Time**

_**This is for an independent contractor engagement.**_

**OVERVIEW:**

To provide high-level administrative and operational support that ensures a lean, scalable business environment. This role acts as a backbone for the estimating, finance, and operations functions, ensuring data integrity and process efficiency from an offshore location.

**RESPONSIBILITIES:**

**Data Entry & Job Setup**

-   System Integrity: Maintain job cost data and input invoices, purchase orders, and timesheets accurately.
-   Project Logistics: Load new jobs into the system and maintain organized, up-to-date project folders.

**Accounts & Procurement Support**

-   Financial Admin: Process supplier invoices, assist with payroll data entry, and support reconciliations.
-   Sourcing: Collect supplier quotes, prepare comparison sheets, and raise purchase orders.
-   Tracking: Monitor deliveries and orders to ensure project timelines stay on track.

Scheduling & Reporting

-   Coordination: Assist with scheduling updates and coordinate resources and team calendars.

-   Analysis: Prepare weekly reports (job cost, pipeline, KPIs) and maintain live dashboards with high accuracy.

**Estimating & Admin Support**

-   Estimating Assistance: Assist with material take-offs, prepare templates, and gather data/pricing for tenders.
-   CRM Management: Keep the CRM updated and assist with quote/job follow-ups.
-   Innovation: Use AI and digital tools to automate tasks and continuously improve SOPs.

## Requirements

QUALIFICATIONS:

-   2–3 years of experience in an Admin Support role, with a strong preference for candidates who have worked within the AU/NZ construction or trades industry.
-   Detail-Oriented: You have a "zero-error" approach to data and documentation.
-   Process-Driven: You love following (and improving) systems and SOPs.
-   Tech-Savvy: You are comfortable with modern software and eager to use AI/tools to work faster.
-   Reliable: You are a consistent performer who can be trusted to manage tasks independently.
-   Efficient: You can handle a high volume of tasks without sacrificing quality.

**Success Indicators (KPIs)**

-   Data Accuracy: Maintaining a minimal error rate across all systems.
-   Speed & Efficiency: Fast turnaround times on task completion and invoice processing.
-   Consistency: Reporting is always submitted on time and dashboards remain accurate.
-   Impact: A noticeable reduction in the admin workload for the onshore team.

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/32F33A56EE/apply)

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