# Executive Assistant and Team Support

> D2B · Metro Manila, Philippines (Remote) · Full-time · Posted 2026-05-20

**Salary:** unknown currency 1,500–1,800

**Workplace:** remote

**Department:** RecOps

## Description

**Position : Executive Assistant and Team Support**[](https://www.tpnm.co.nz/)

**Salary : up to 1,800 NZD**

**Working Hours & Conditions : New Zealand Business Hours**

**ABOUT THE COMPANY:** 

The business is a NGO (non-profit) which focuses on environmental sustainability. They encourage members of the Maori community to help and uphold the environment and community. 

**OVERVIEW:**

The Executive PA – Governance, HR & Project Support provides high-level assistance to the CEO, Board of Trustees, and wider organisation. The role ensures smooth executive operations, strengthens governance processes, and provides support across HR, Health & Safety, contracts, and key projects. By managing communications, systems, and workflows, the role helps the CEO and organisation deliver effectively on its kaupapa and community outcomes.

**RESPONSIBILITIES:**

1\. Executive & PA Support

-   Manage the CEO’s inbox and calendar, ensuring priorities are tracked and actioned.
-   Draft and prepare correspondence, reports, agendas, and presentations.
-   Coordinate meetings, travel, and events.
-   Maintain task/action lists and follow up on deadlines.
-   Handle sensitive information with discretion and professionalism.

2\. Governance Support

-   Collate reports and prepare Board meeting packs.
-   Coordinate Board meetings (scheduling, minutes, action tracking).
-   Maintain accurate records of Board decisions and governance documents.
-   Support compliance with governance policies and reporting obligations.

3\. Human Resources Support

-   Assist with recruitment, job ads, interviews, and employment documentation.
-   Support onboarding, induction, and digital personnel filing.
-   Help maintain HR policies, manuals, and procedures.
-   Assist with staff engagement initiatives and training coordination.

4\. Health & Safety Support

-   Support the H&S lead with documentation and audits (e.g., Tōtika).
-   Collate evidence and maintain organisational H&S records.
-   Ensure H&S policies and procedures are up to date and accessible.

5\. Contract & Project Support

-   Maintain the contract register with deadlines, contacts, reporting, and budget status.
-   Assist projects (e.g., Matariki) with planning hui, budgeting, and follow-up tasks.
-   Support funding and reporting requirements as needed.

6\. Filing & Document Management

-   Maintain tidy and accessible digital filing systems in the shared drive.
-   Organise contracts, compliance documents, and operating manuals.
-   Keep SOPs, templates, and records current and well-structured.

## Requirements

**QUALIFICATIONS:**

**Skills & Experience**

-   3+ years’ experience as a PA/EA or similar support role.
-   Strong organisational and time management skills.
-   Experience supporting governance, HR, or compliance functions.
-   Proficiency in Microsoft Office/Google Workspace.
-   Excellent written and verbal communication.

**Personal Attributes**

-   Professional, proactive, and solutions-focused.
-   Strong relationship builder with excellent interpersonal skills.
-   Able to manage multiple priorities independently.
-   Commitment to kaupapa Māori values and community development.

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/63B7CE3CC4/apply)

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