# Executive Assistant - 476

> D2B · Metro Manila, Philippines (Remote) · Full-time · Posted 2026-08-26

**Workplace:** remote

**Department:** RecOps

## Description

**Position**: Executive Assistant

**Salary**: Php 40,000 - 50,000

**Working Hours & Conditions**: New Zealand Business Hours

**Holidays** : Public holidays in NZ

**ROLE OVERVIEW:**

The Executive Assistant (EA) serves as the primary operational partner to the business owner, managing executive calendars, email communications, daily workflows, and administrative execution. Reporting directly to the Business Owner/Founder, the candidate will create structured systems that free up executive capacity and drive administrative momentum for key initiatives, including the rollout of AIO Kids.

**RESPONSIBILITIES:**

Executive & Calendar Support

-   Manage the founder's calendar and day-to-day schedule
-   Coordinate meetings, appointments, and competing priorities
-   Schedule meetings and ensure relevant attendees and information are organized
-   Provide reminders for important meetings, deadlines, and commitments
-   Help protect the founder's time by maintaining a structured and prioritized schedule

Inbox & Communication Management

-   Organize and prioritize incoming emails
-   Identify urgent or high-priority communications requiring attention
-   Draft and coordinate routine responses where appropriate
-   Track outstanding communications and ensure follow-ups are completed
-   Help prevent important messages, opportunities, or actions from falling through the cracks

Meetings & Follow-Up

-   Coordinate internal and external meetings
-   Prepare agendas, summaries, outlines, and supporting information where required
-   Capture key actions and follow-up requirements
-   Track outstanding actions after meetings
-   Coordinate communications with clients, partners, and other stakeholders

Workflow & Business Organization

-   Help maintain a clear and structured workflow across the business
-   Organize priorities, tasks, deadlines, and outstanding actions
-   Develop simple systems and processes to improve day-to-day efficiency
-   Maintain organized digital files and business documentation
-   Identify opportunities to streamline repetitive administrative tasks
-   Help create greater visibility over what needs to happen, by when, and by whom

Special Project & Content Support

-   Provide administrative support for the rollout of new product and content initiatives
-   Assist with organizing and coordinating content
-   Maintain relevant documentation, resources, and project information
-   Track timelines, actions, and outstanding deliverables
-   Support communication and coordination associated with company initiatives
-   Help ensure content and administrative tasks progress according to plan

Documentation & General Administration

-   Prepare summaries, outlines, templates, and basic business documents
-   Format and organize existing information into clear, usable documents
-   Maintain spreadsheets, trackers, and administrative records
-   Assist with research and information gathering where required
-   Provide general administrative support across changing business priorities

## Requirements

**QUALIFICATIONS:**

-   Previous experience as an Executive Assistant, Personal Assistant, Senior Virtual Assistant, or similar
-   Excellent organizational and time-management skills
-   Strong calendar and inbox management experience
-   Excellent written and verbal English communication
-   Strong attention to detail
-   Ability to manage multiple priorities simultaneously
-   Confident working independently in a remote environment
-   Proactive approach to identifying and completing tasks
-   Strong digital and technology capability
-   Ability to handle confidential information professionally
-   Comfortable supporting a fast-moving founder or business owner

**HIGHLY DESIRABLE:**

-   Experience supporting a founder, entrepreneur, or senior executive directly
-   Experience coordinating content, digital projects, or program rollouts
-   Strong document preparation and presentation skills
-   Experience using AI tools to improve administrative efficiency
-   Experience developing workflows, templates, and administrative systems
-   Familiarity with project or task management platforms

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/812AC1BB73/apply)

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