# Operations and Project Coordinator (Fire Protection & Building Services)

> D2B · Manila, Philippines (Remote) · Full-time · Posted 2026-06-18

**Workplace:** remote

**Department:** RecOps

## Description

**Position:** **OPERATIONS AND PROJECT COORDINATOR (FIRE PROTECTION & BUILDING SERVICES)**

**Salary range**: Php 85,000/month _(The final amount will be at the the client discretion basing on the candidate’s skills and experience.)_

**Working Hours:** New Zealand Business Hours (Monday–Friday)

**Work set-up:** 100% Remote work under Independent Contractor Agreement

**Holidays**: TBD

**Recruitment process**: possible multiple client interviews and an assessment  

### About the Company & Opportunity

Our client is a growing New Zealand-based service and compliance business that supports commercial and residential customers through the delivery of essential safety, maintenance, and operational solutions. With a strong emphasis on quality, reliability, and efficient service delivery, the company relies heavily on well-defined systems and streamlined processes to ensure projects and service work are completed accurately and on schedule. As the business continues to expand, they are seeking an Operations Co-Ordinator to provide critical support to the Operations Manager and help maintain smooth day-to-day operations. This position plays a key role in coordinating schedules, managing documentation, supporting procurement activities, and ensuring information is accurately maintained across systems. The ideal candidate thrives in a structured environment, enjoys working with processes, and takes pride in keeping operations organised and running efficiently.

### Key Responsibilities

### Operations & Scheduling

-   Support the Operations Manager with daily operational coordination and administration.
-   Create and maintain work schedules, job plans, and technician allocations.
-   Monitor job progress and adjust schedules to ensure deadlines are achieved.
-   Coordinate resources and priorities across multiple projects and service jobs.
-   Maintain accurate operational records and documentation.

### Project Administration & Documentation

-   Manage digital records, project files, and customer information.
-   Ensure documentation and compliance records are maintained accurately.
-   Update and maintain information within the job management system.
-   Support process improvements and maintain workflow consistency.

### Procurement & Supplier Coordination

-   Source and order materials and equipment required for service and project work.
-   Obtain supplier pricing and compare costs to support efficient purchasing.
-   Coordinate with suppliers regarding availability, lead times, and deliveries.
-   Maintain supplier information and pricing records.

### Quoting & Job Coordination

-   Prepare and issue quotations for customer approval.
-   Follow up outstanding approvals when required.
-   Coordinate approved jobs through procurement and scheduling.
-   Ensure all relevant job information is accurately recorded within the system.

### Systems & Reporting

-   Utilise Simpro as the primary operational platform.
-   Assist with basic data transfers and reconciliations within Xero.
-   Maintain accuracy across operational systems and records.
-   Provide reporting and administrative support as required.

### Tools & Systems

-   **Simpro** (essential)
-   **Xero** (basic use only)
-   Microsoft Office
-   Google Workspace

### Work Setup

-   Permanent Work From Home
-   Must have a reliable computer and stable internet connection
-   Must be available to work during New Zealand business hours

## Requirements

-   Previous experience in operations coordination, project administration, service scheduling, or a similar role.
-   Strong experience using Simpro or comparable job management software.
-   Excellent organisational and time management skills.
-   High attention to detail and the ability to manage multiple priorities.
-   Strong communication and supplier coordination skills.
-   Ability to work independently and maintain process accuracy.
-   Comfortable working in a fast-paced service environment.

### Preferred Experience

-   Experience within the trades, construction, facilities management, field service, maintenance, or compliance sectors.
-   Exposure to procurement and supplier management.
-   Familiarity with quoting and job costing workflows.
-   Basic knowledge of Xero or similar accounting systems.
-   Experience supporting technicians, project teams, or service-based operations.

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/9FD67A3904/apply)

---
Powered by [Workable](https://www.workable.com)