# Legal Secretary (AU Commercial, Criminal & Property)

> D2B · Manila, Philippines (Remote) · Full-time · Posted 2026-06-01

**Workplace:** remote

**Department:** RecOps

## Description

**Position : Legal Secretary (Commercial, Criminal & Property)**[](https://www.aquariuslawyers.com.au)

**Salary : PHP 80,000 to PHP 90,000 per month** 

**Working Hours & Conditions: Monday to Friday, 8:00 AM to 5:30 PM Sydney Time**

ROLE OVERVIEW:

This is a broad and varied role that sits at the heart of daily operations — covering everything from conveyancing and estate planning support to financial administration and front-line client service. The ideal candidate brings a minimum of five years' legal secretarial experience, advanced proficiency in Smokeball and PEXA, and the confidence to manage a high-volume workload independently. This role requires someone who is meticulously organised, professionally presented, and deeply committed to accuracy, confidentiality, and client care.

RESPONSIBILITIES:

Legal Administration

-   Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager
-   Prepare, format, and amend legal documents, correspondence, and contracts, and complete online court applications
-   Maintain accurate records and document management systems, including matter management
-   Manage diary, appointment scheduling, and meeting coordination
-   Handle incoming and outgoing correspondence, emails, and telephone enquiries

Conveyancing & Property Transactions

-   Assist with residential and commercial conveyancing matters from instruction through to settlement
-   Prepare conveyancing documentation and contracts
-   Conduct title, council, and property searches
-   Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions
-   Coordinate settlements and manage post-settlement requirements
-   Prepare and lodge documents via PEXA
-   Monitor critical dates and ensure compliance with settlement timelines

Estate Planning Support

-   Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents
-   Coordinate execution appointments
-   Manage client communications throughout the estate planning process
-   Prepare probate and estate administration documentation where required

Financial Administration

-   Prepare invoices and trust account requests
-   Process receipts to clients and assist with accounts payable and receivable
-   Reconcile client payments and matter-related expenses
-   Manage financial administration using Xero

Client Service

-   Act as the first point of contact for clients and stakeholders, delivering a high standard of professional service
-   Maintain confidentiality and professionalism at all times
-   Build and maintain strong relationships with referral partners including buyers' agents, mortgage brokers, and real estate professionals

## Requirements

**Essential Skills & Experience**

-   **Minimum 5 years' experience as a Legal Secretary, Legal Assistant, or Conveyancing Secretary**
-   **Proven experience supporting solicitors in a busy legal practice**
-   **Experience preparing estate planning documents including Wills and Powers of Attorney**
-   **Demonstrated ability to manage high-volume legal matters across multiple practice areas**

Technical Skills

-   Advanced proficiency in Smokeball and PEXA
-   Experience with Xero for financial administration
-   Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Teams
-   Fast and accurate typing with strong document formatting capabilities

Personal Attributes

-   Exceptional attention to detail and strong organisational skills
-   Ability to prioritise competing deadlines in a fast-paced environment
-   Excellent written and verbal communication skills
-   Professional presentation with a client-focused approach
-   Capable of working both independently and collaboratively within a team
-   High level of discretion and confidentiality in handling sensitive legal and client information

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/A5043B1E46/apply)

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