# AU Finance & Payroll Officer

> D2B · Philippines (Remote) · Full-time · Posted 2026-05-27

**Salary:** unknown currency 70,000–80,000

**Workplace:** remote

**Department:** RecOps

## Description

**Position**: Senior Accountant

**Salary**: PHP 70,000 - 80,000 per month

**Working Hours & Conditions**: Aligned with Australian hours; full-time (remote)

**Holidays**: AU Holidays

**OVERVIEW**:

We are looking for a meticulous and experienced Finance & Payroll Officer to take full ownership of finance tasks: payroll, client billing and collections, payables and supplier statements, new-hire setup in Xero and super, the monthly expense report and end-of-job P&Ls, BAS/IAS, and joint venture allocations, to lighten the Office Administrator's load as we grow.

We're a dynamic team of construction professionals and a lean office staff who thrive on collaboration, genuine support, and plenty of straight talk and humour.

**RESPONSIBILITIES**:

-   Supplier Invoice Management:

-   Reconcile supplier invoices and secure sign off from project leads
-   Allocate costs in our job management software to the correct job and stage
-   Review monthly supplier statements, confirm all invoices and credits are in Xero and resolve any gaps before month end
-   Liaise with the Director for on time payments

-   Accounting System & Reconciliation:

-   Maintain Xero accounting records and reconcile bank accounts regularly
-   Generate payment files and ensure transactions are recorded accurately

-   Client Billing & Collections:

-   Monitor client invoice payments issued by Sales team, send reminders and escalate per debt collection process
-   Keep Directors updated on overdue client invoices
-   Enforce deposit-before-order policy for new job supplies

-   Fixed Assets & Loans:

-   Record equipment purchases to fixed asset accounts in Xero and attach invoices/finance docs
-   Work with the accountant on asset and loan accounting, including setups, reconciliations, and agreed journals

-   Financial Reporting:

-   Prepare end of job profit and loss reports for Director review
-   Work with the team to review joint venture jobs and ensure correct allocations prior to profit share distribution
-   Produce the monthly expense reports and meet with the Director to review risks, savings, and next steps

-   Payroll & Contractor Payments:

-   Process weekly timesheet and payroll data for 10 employees and 30+ ABN contractors (weekly on Fridays)
-   Before each weekly pay run, review employee leave and confirm approvals with Director
-   Set up new employees in Xero and record super fund details at onboarding
-   Submit STP each pay run and finalise STP at year end
-   Process employee expense reimbursements in Xero
-   Process superannuation contributions via the clearing house

-   ATO Lodgements:

-   Work with accountant to prepare BAS/IAS workpapers and reconcile GST and PAYG
-   Obtain Director approval, oversee lodgements, payments, and filing records

-   General Finance Support:

-   Provide information requested by the accountant for P&L, payroll tax, and related filings
-   Coordinate Director responses to tax notices and accountant requests by due dates

## Requirements

SKILLS & QUALIFICATIONS:

-   Bookkeeping/accounts/payroll background
-   Familiar with Xero (or similar cloud accounting)
-   Comfortable with Google Sheets
-   Ability to learn new systems independently
-   Strong attention to detail and ability to work with minimal supervision
-   Interest in AI tools and process automation to drive continuous improvement

PERSONAL ATTRIBUTES:

-   Fast learner who adapts to new tools and processes without extensive training
-   Works well with on-site construction crews. Discreet with payroll data
-   Results-driven, takes initiative and sees tasks through to completion
-   Thrives in a fun, caring team environment where we don't take things too seriously or personally
-   Resourceful, proactive and always on the lookout for ways to improve how we work

## Apply

[Apply at D2B](https://apply.workable.com/d2b-1/j/DBDB4EEEE9/apply)

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