# Administrative Assistant Corp Comm & FIR - Part time (20hrs/Week)

> Dairy MAX · Dallas, United States (Remote) · Contract · Posted 2026-06-11

**Workplace:** remote

## Description

The individual in this position is responsible for supporting Corporate Communications and Farmer Industry and Relations with a wide range of administrative and executive support related tasks in a timely manner and with high performance standards.  Able to translate and anticipate requests as requirements into achievable goals and manage the process through which these objectives are met.

## Requirements

**Execution, Administration, And Coordination of Activities**

-   Monitor calendar and schedule calls, meetings, and flow of communication
-   Plan and coordinate special projects for vice president as requested
-   Maintain accountability and accept responsibility for daily activities reporting to vice president on status of all activities, requests, and open items

**Communication and Information Management**

-   Compose, draft, proof, edit, and finalize correspondence including meeting invitations, follow up e-mail and other documents
-   Review incoming tasks and actions from the team to ensure prioritization and success of the vice president regarding deadlines
-   Create and maintain accurate paper and electronic filing ensuring documents are sent to headquarters and securely destroyed according to company’s document retention policy
-   Familiarity with company’s policies as outlined in the handbook and online, including but not limited to, travel, record retention and leave polices.
-   Maintain an updated job description and desk procedures manual for your position

**Planning**

-   Handle planning logistics for vice president and directors for trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with organization policy
-   Monitor vice president and directors’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of attendees involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
-   Schedule and coordinate meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various company off-site meetings as requested in an upbeat and professional manner
-   Facilitate the successful implementation of projects initiated by vice president and/or directors.

**Detail Management/Coordination**

-   Produces work that is thorough and meticulous; attend to all necessary details; deliver timely results in all areas including:

-   Correspondence
-   Travel arrangements
-   Timelines
-   Meetings, agenda times, participants’ confirmation
-   Calendar coordination and cross-checking of facts
-   Coordination with other Dairy MAX team members
-   Spreadsheets and PowerPoint presentations
-   Outlook contact database

## Benefits

Not available for this position.

## Apply

[Apply at Dairy MAX](https://apply.workable.com/dairy-max/j/1766DE8A50/apply)

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