# Event & Webinar Coordinator (Part-Time)

> Darwin AI · Mexico City, Mexico (Hybrid) · Part-time · Posted 2025-06-16

**Workplace:** hybrid

**Department:** Marketing

## Description

We’re looking for a proactive and highly organized Event & Webinar Coordinator to help us bring our brand to life—online and in person.

This is a part-time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences. You'll collaborate across teams, travel for key events, and be part of a fast-paced, high-impact environment.

### What you’ll do

-   Plan and execute in-person events with partners across Mexico, Brazil, Colombia, and Argentina.  
    From GANTT planning to logistics, vendors, and on-site execution.  
      
    
-   Organize monthly webinars for current clients, leads, and partners.  
    You’ll own the flow—from agenda to promotion.  
      
    
-   Manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking.  
      
    
-   When on-site, you may:  
    → Handle live communications  
    → Be the MC  
    → Make sure everything runs smoothly  
      
    
-   Collaborate with Sales and Marketing to:  
    → Design event branding and materials  
    → Pitch prospects or speakers  
    → Create pre- and post-event content  
      
    
-   Align every event with business goals—bringing energy, structure, and new ideas to the table.  
      
    
-   Be the go-to person during events—ensuring seamless execution and a top-notch experience for attendees and partners.  
      
    
-   Run post-event evaluations to understand what worked and how to improve.  
      
    
-   Build and nurture strong relationships with partners, speakers, vendors, and attendees.

## Requirements

-   Current marketing student or recent graduate with a strong academic record.
-   At least 2 years of experience in startups or fast-paced environments.
-   Excellent organizational and project management skills.
-   Strong communication and interpersonal abilities.
-   Flexibility to travel and manage events outside of regular working hours.
-   Proficiency in tools like Google Workspace (Docs, Sheets, Slides) and familiarity with webinar platforms (e.g., Zoom, Microsoft Teams).
-   Creative mindset with attention to detail and problem-solving skills.

## Benefits

·       Language Classes: Access to language classes (English, Portuguese, Spanish) to enhance communication skills.

·       OpenAI Premium License: Complimentary access to an OpenAI premium license for personal or professional use.

·       Paid Time Off: Enjoy 25 days/year of paid vacations and holidays to recharge and maintain a healthy work-life balance.

·       Soft Hybrid Work: We meet 3 days/month in our Co Work offices, the rest of the time you can work remotely from wherever you like!

## Apply

[Apply at Darwin AI](https://apply.workable.com/darwin-ai/j/741A8A4254/apply)

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