# Procurement Assistant (Interior Fit Out Works)

> Designfit · Dubai, United Arab Emirates · Full-time · Posted 2026-06-03

**Workplace:** on_site

**Department:** DFT - Commercial

## Description

**1.     Basic Function:**

 

The Procurement Assistant supports the procurement team in sourcing materials, following up with suppliers, maintaining procurement records, and coordinating documentation related to project requirements. This role plays a key part in ensuring timely delivery of materials and services, proper documentation of procurement activities, and smooth coordination between site teams, suppliers, and the Procurement Manager.

**2.     Major Duties and Responsibilities:**

**1.   Supplier Coordination & RFQ Management**

●       Prepare and issue Requests for Quotation (RFQs) to suppliers and subcontractors as directed by the Procurement Manager.

●       Follow up on quotation submissions, clarify missing or incomplete information, and log all responses accurately.

●       Maintain a supplier database and regularly update contact details, product ranges, and commercial terms.

**2.   Procurement Documentation**

●       Assist in the preparation and formatting of Purchase Orders (POs) and subcontract agreements.

●       Ensure proper filing of all procurement records including quotations, PO copies, delivery notes, and invoices.

●       Track and maintain logs for POs, material deliveries, and supplier performance.

**3.   Material Tracking & Delivery Coordination**

●       Liaise with suppliers to confirm delivery schedules and update internal delivery trackers.

●       Support coordination with the site/store teams to ensure materials are received, checked, and documented properly.

●       Follow up on delayed deliveries or discrepancies and report issues to the Procurement Manager.

**4.   Pricing & Cost Records**

●       Assist in preparing price comparison sheets and cost summaries.

●       Support the estimation or commercial team with sourcing of material rates during tender preparation.

●       Help maintain a historical pricing database for commonly used materials and services.

●       **Administrative Support**

●       Coordinate with finance for invoice processing and payment tracking.

●       Organize supplier documents for prequalification, compliance checks, and contract execution.

●       Help schedule procurement-related meetings and record minutes if required.

●      The employee may be required to undertake any other duties or responsibilities as assigned by the management from time to time, in line with the role and organizational needs.

## Requirements

**1.     Qualifications:**

●       Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain, or a related field.

●       1–3 years of experience in a procurement support or administrative role, in the interior fit-out sector.

●       Familiarity with procurement workflows in the UAE is a plus.

**2.     Specific Job Abilities:**

●       Proficient in MS Office (Excel, Word, Outlook).

●       Familiar with procurement or ERP systems (experience with systems like Oracle, SAP, or Zoho is an advantage).

●       Basic understanding of construction materials, fit-out components, and supply chain processes.

●       Strong organizational and coordination skills.

●       Good written and verbal communication.

●       Attention to detail and accuracy in documentation.

●       Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

●       Team player with a proactive and positive attitude.

## Apply

[Apply at Designfit](https://apply.workable.com/designfit/j/036DFFACCC/apply)

---
Powered by [Workable](https://www.workable.com)