# Executive Assistant, Commercial > Drug Hunter · United States (Remote) · Full-time · Posted 2026-09-17 **Salary:** USD 100,000–130,000 **Workplace:** remote **Department:** Growth ## Description About the Role Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world’s top biotech and pharma companies, including Dow 30 and S&P 500 organizations. We are seeking a **Commercial Executive Assistant** who will serve as a trusted partner and operational force-multiplier to members of our leadership and commercial teams. This role combines executive support with commercial and operational coordination—helping ensure leaders’ time, communications, travel, customer-facing activities, and key initiatives are organized and executed effectively. The ideal candidate is exceptionally organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced, growing organization. This individual will play an important role in keeping commercial activities moving, anticipating logistical needs, and ensuring strong coordination across Sales, Marketing, and other teams. **Location:** Hybrid position based in the central or eastern time zones. Domestic and occasional international travel may be required, estimated at approximately **10–15%**. Key Responsibilities ### Executive & Commercial Leadership Support Exercise strong judgment to provide high-level administrative and operational support to designated leaders, helping ensure priorities, schedules, and day-to-day activities run smoothly. - Manage calendars, scheduling, travel arrangements, expenses, and administrative tasks on behalf of designated leaders. - Coordinate meetings across internal teams, customers, prospects, partners, and other external stakeholders. - Anticipate needs and proactively resolve scheduling, travel, and logistical challenges. - Help leaders stay organized and focused on their highest-priority activities. - Support additional executives and commercial team members as business needs evolve. ### Communication & Information Management Support effective communication and information flow across the commercial organization and broader company. - Review, organize, and help prioritize inbound communications and requests. - Prepare meeting agendas, briefing materials, presentations, and supporting documentation. - Track action items and follow-up commitments to help ensure timely execution. - Draft and coordinate professional communications on behalf of members of the leadership team. - Help maintain organized documentation and information related to key meetings, initiatives, and customer activities. ### Commercial & Operational Coordination Support the execution of strategic and operational priorities across the commercial organization. - Coordinate cross-functional projects and initiatives involving Sales, Marketing, Finance, Science, Operations, and leadership. - Manage timelines, deliverables, and stakeholder communications for assigned initiatives.. - Support coordination of multi-site customer visits across various time zones and countries, including travel, schedules, meeting logistics, and calendar invitations. - Help track logistical and operational requirements for customer visits, seminars, conferences, symposium, dinners/mixers and other commercial activities. - Identify opportunities to improve workflows, streamline processes, and enhance operational efficiency. - Support special projects and ad hoc initiatives as needed. ### Events & Commercial Programs Support Provide logistical and coordination support for select customer-facing events, commercial programs, and internal Sales activities. - Partner with Sales and Marketing to coordinate invite lists and attendee tracking for customer dinners, mixers, symposiums, and other commercial events. - Coordinate calendars, meeting invitations, travel logistics, and schedules associated with customer visits and multi-site trips. - Track and coordinate Sales requirements for customer visits and events, including materials, collateral, swag, shipping, and other logistical needs. - Support planning of internal commercial events, including Sales Kickoff meetings, team meetings, and offsites. - Assist with venue research and selection, agendas, external collaborator coordination, catering, travel, and other event logistics. - Coordinate with internal stakeholders, vendors, venues, and external partners as needed. - Help maintain event timelines and ensure key logistical deadlines and requirements are met. - Provide occasional on-site support for select company or commercial events. ### Operational Excellence Contribute to building efficient and scalable processes that support a growing commercial organization. - Assist with budgeting, expense management, vendor coordination, and resource planning as needed. - Recommend and implement process improvements that reduce friction and increase efficiency. - Help establish systems and workflows that improve organization, visibility, and execution. - Maintain a high level of attention to detail across schedules, travel, meetings, events, and other operational responsibilities. - Perform other duties as needed to support the success of the organization. ## Requirements Qualifications - 5–8+ years of experience supporting senior executives and/or commercial leadership in a fast-paced, high-growth environment. - Experience supporting Sales, Business Development, or other customer-facing teams is strongly preferred. - Exceptional time management, prioritization, and multitasking abilities. - Highly detail-oriented with the ability to manage multiple moving pieces without losing sight of deadlines or follow-up. - Able to communicate professionally and confidently with senior executives, customers, external partners, and internal stakeholders. - Proficient with productivity tools and automations, including Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, and LLMs. - Comfortable adopting new tools and systems quickly. - Trusted to handle confidential information and represent members of the leadership and commercial teams with maturity and professionalism. - Demonstrates strong judgment and understands when to act independently versus escalate. - Resourceful, proactive, and solutions-oriented. - Takes ownership of details and follows tasks through to completion. - Collaborative, positive, and comfortable working across functions. ## Benefits Drug Hunter provides industry-leading benefits, including: - Competitive salary, variable compensation, and equity. - Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan. - Short-term and long-term disability insurance. - Cancer and critical illness coverage. - Up to 14 weeks paid parental leave after one year of tenure and childcare FSA plan. - 401(k) with employer match (3–5%). - Home office setup stipend for fully remote employees. - Learning and development support. - Generous and flexible vacation and leave policies. ## Apply [Apply at Drug Hunter](https://apply.workable.com/drug-hunter/j/25596B9721/apply) --- Powered by [Workable](https://www.workable.com)