# Administrative Coordinator > Drug Hunter · Boston, United States (Hybrid) · Full-time · Posted 2026-06-04 **Salary:** 70,000–90,000 **Workplace:** hybrid **Department:** G&A ## Description Drug Hunter, Inc. | Hybrid | Full-Time About the Role Drug Hunter is a B2B scientific intelligence platform for biotech/pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the top global biotech & pharma companies including Dow 30 and S&P500 companies. We’re a mission-driven, product-focused company backed by top-tier investors and trusted by the world’s leading R&D organizations. We are seeking an Administrative Coordinator who will serve as a key operational support partner across our team. This role combines administrative coordination, event support, and marketing operations to help ensure projects, communications, and day-to-day business functions run smoothly. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a variety of internal initiatives. This is an excellent opportunity for someone who enjoys coordinating logistics, solving problems, and contributing to a fast-paced, mission-driven company serving the global biotech and pharmaceutical industry. This role will involve cross coverage for the Marketing team for an employee’s temporary leave of absence. Location: This is a hybrid position with some domestic and international travel may be required (typically 20%). ## Requirements Key Responsibilities Administrative & Operational Support - Assist with meeting scheduling across multiple time zones - Coordinate internal meetings, team check-ins, and company-wide scheduling logistics - Support day-to-day administrative operations to ensure smooth business functions - Assist with maintaining organized digital filing systems, records, and internal documentation - Support onboarding functions for new hires, including IT coordination, equipment setup, account provisioning, and onboarding logistics - Triage team questions related to IT, account access, and system setup, ensuring requests are resolved or routed appropriately - Assist with maintaining internal tracking documents, organizational systems, and process documentation Expense, Travel & Vendor Coordination - Assist with expense tracking, invoice management, and operational recordkeeping - Coordinate travel arrangements, accommodations, itineraries, and scheduling logistics for team members and events - Support vendor coordination, purchasing, and event-related logistics as needed Digital Events & Webinar Management - Coordinate end-to-end logistics for webinars, virtual events, and digital programming, including: - platform setup - speaker coordination - attendee communications - registration management - pre- and post-event logistics - Build and manage event registration pages - Assist with uploading and organizing educational and program-related content, including videos, materials, and assessments - Work cross-functionally with product and development teams to manage video and event content across hosting platforms - Execute social media promotion for digital events and program launches Event Planning & On-Site Coordination - Support planning and coordination for networking events, company meetings, and team activities - Coordinate event logistics, including: - venue coordination - registration management - photographer and vendor coordination - promotional material organization - attendee communications - Travel to in-person events (about 1 per month) to support: - event registration - attendee check-in - on-site logistics and event flow - Assist with tracking and managing event budgets Marketing & Content Coordination - Support production and distribution of email newsletters across multiple programs and audience segments - Schedule and publish social media content across LinkedIn, YouTube, X, Instagram, and Facebook - Execute content calendars and promotional campaigns with accuracy and consistency - Create, update, or coordinate promotional graphics and visual assets using Canva or similar tools - Support collateral preparation, promotional material fulfillment, and campaign execution tasks - Assist with maintaining marketing platform content, including event and course information Qualifications & Skills Qualifications - College degree required (B.S. in science a plus) - 3–5 years of relevant administrative experience required  - 1–3 years of experience in a marketing, events, or communications coordinator role; B2B or life sciences experience a plus - Advanced proficiency with collaboration and productivity tools, including Zoom, Microsoft Office Suite, and Google Workspace preferred  - Proficiency with tools such as Monday, Canva, Vimeo, Typeform, and social scheduling platforms a plus - Strong organizational skills with the ability to manage multiple projects simultaneously - Excellent written and verbal communication skills for both internal coordination and external guest/speaker management - Located near a major international airport, and comfortable with in-person event execution, including travel and on-site logistics (~1x/month on average) - Experience with budget tracking and vendor coordination - Self-starter who can work independently and manage deadlines without close supervision ## Benefits Benefits Drug Hunter provides industry-leading benefits, including the following: - Competitive salary, variable compensation, and equity - Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan - Short-term disability and long-term disability insurance - Cancer and critical illness coverage - Up to 14 weeks paid parental leave (after 1 yr tenure) and childcare FSA plan - 401(k) + employer match (3-5%) - Home office set up stipend for fully remote employees - Learning and development support - Generous and flexible vacation and leave policies ## Apply [Apply at Drug Hunter](https://apply.workable.com/drug-hunter/j/39CCA9FDDC/apply) --- Powered by [Workable](https://www.workable.com)