# C005457 Administrative Assistant (NS) - THU 8 Oct

> EMW, Inc. · Villaggio degli Ulivi, Italy · Contract · Posted 2026-09-25

**Workplace:** on_site

**Department:** AAS

## Description

**Deadline Date:** Thursday 8 October 2026

**Requirement:** Administrative Assistant

**Location:** Sigonella, IT

**Full Time On-Site:** Yes

**Time On-Site:** 100%

**Total Scope of the request (hours):** 350

**Required Start Date:** 13 November 2026

**End Contract Date:** 31 December 2026

**Required Security Clearance:** NATO SECRET

**Duties & Role:** 

Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.

Duties:

-   Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
-   Assists in planning for meetings.
-   Liaises and organises across functions.
-   Updates and maintains office policies and procedures.
-   Assists in developing administrative process flow to and from other functions.
-   Coordinates preparation and distribution of standard reports (e.g. status or activity).
-   Processes and documents requirements for equipment or staff requisitions.
-   Manages current equipment service agreements and support services.
-   Develops and maintains physical and electronic filing systems.
-   Performs all aspects of administrative support for a location.
-   Inputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas.

## Requirements

**Skills, Knowledge & Experience:**

-   The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract.

-   Education: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
-   Experience working in an office environment utilizing office management systems and procedures.
-   Experience in problem solving and proven ability to be flexible when needed.
-   Excellent written and verbal communication skills.
-   Proven experience in effective time management and multi- tasking in an ever-changing environment.
-   Work of the NCI Agency is conducted in the English language (basic Italian desirable)
-   Level 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for  Language level B2-C1/Upper Intermediate-Advanced level)

## Apply

[Apply at EMW, Inc.](https://apply.workable.com/emw/j/0472B11202/apply)

---
Powered by [Workable](https://www.workable.com)