# C005030 Assistant (Transport/Supply) (NS) - MON 17 Aug

> EMW, Inc. · Brussels, Belgium · Contract · Posted 2026-08-04

**Workplace:** on_site

**Department:** AAS

## Description

**Deadline Date:** Monday 17 August 2026

**Requirement:** Assistant (Transport/Supply)

**Location:** Brussels, BE

**Full Time On-Site:** Yes

**Time On-Site:** 100%

**Total Scope of the request (hours):** 418

**Required Start Date:** 22 September 2026

**End Contract Date:** 31 December 2026

**Required Security Clearance:** NATO SECRET

**Duties & Role:**  

Under the direction of the Principal Assistant (Supply & Transport) the incumbent will perform duties such as the following:

Transport:

-   Manage NCIA vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current.
-   Advise the Principal Assistant (Supply & Transport) when a vehicle is required to be out of regular service.
-   Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports.
-   Serve as an official courier for the Agency.
-   Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required.
-   Provide on-call driving duties as required by the Principal Assistant (Supply & Transport).
-   Investigate damages to Agency vehicles and make recommendations regarding repair.
-   Assist with lifecycle management of all NCIA vehicles including research and recommendations on new vehicles.
-   Perform periodic roadworthiness inspections of vehicles.

Supply/Inventory:

-   Prepare necessary documentation for the movement of material.
-   Maintain a small stock of consumable office supplies to support NCIA Brussels staff.
-   Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items.
-   Assist in the annual inventory of non-expendable items.
-   Assist in the annual inventory of expendable and stock items.

Finance:

-   Perform day to day administration of the advance account (petty cash).
-   Provide inputs for annual budget call for consumable stock account.
-   Develop a recommended spending plan upon receipt of annual consumable budget.

Travel:

-   Assist in reserving rental vehicles or reserving NCIA vehicles.
-   Verify travel invoices using the Agency's financial system.

Other Responsibilities:

-   Performs other duties as may be required.

## Requirements

**Skills, Knowledge & Experience:**

-   The candidate must have a currently active NATO SECRET security clearance
-   A good general secondary education.
-   At least 3 years relevant experience.
-   Valid driver's license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers and vehicles with small trailers.
-   Excellent computer skills.
-   International driving experience.

Desirable Experience and Education:

-   Working knowledge of motor pool operations.
-   Experience in supply/inventory operations.
-   Training in First Aid at work.
-   Prior experience of working in an international environment comprising both military and civilian elements.
-   Knowledge of NATO responsibilities and organization, including ACO and ACT.

## Apply

[Apply at EMW, Inc.](https://apply.workable.com/emw/j/17B80330BE/apply)

---
Powered by [Workable](https://www.workable.com)