# C005510 Senior Administrative Assistant (NS) - FRI 30 Oct

> EMW, Inc. · Bydgoszcz, Poland · Contract · Posted 2026-10-26

**Workplace:** on_site

**Department:** AAS

## Description

**Deadline Date:** Friday 30 October 2026

**Requirement:** Senior Administrative Assistant

**Location:** Bydgoszcz, PL

**Full Time On-Site:** Yes

**Time On-Site:** 100%

**Total Scope of the request (hours):** 280

**Required Start Date:** 7 December 2026

**End Contract Date:** 31 December 2026

**Required Security Clearance:** NATO SECRET

**Duties & Role:** 

Knowledge management

-   Maintains a knowledge management database.
-   Contributes to the definition of policies, standards, and guidelines for knowledge management
-   Maintains and implements information handling procedures
-   Leverages knowledge of a specialism to capture and classify content, taking expert advice when required.

Learning coordinator

-   Acts as learning coordinator within the OE
-   Books and organises learning activities within the OE
-   Updates and controls training records, including attainment of certificates and accreditations.

Business administration

-   Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
-   Assists in planning for meetings.
-   Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
-   Liaises and organises across functions.
-   Updates and maintains office policies and procedures.

E-Mail Software

-   Selects appropriate e-mail functions such as in-box, mail sent, drafts, trash, etc., to retrieve and store mail.
-   Follows proper procedures and conventions to retrieve, create, send and store mail in accordance with organizational regulations.
-   Explains the use of features including address books, distribution lists, and bulletin boards.

Office Administration

-   Manages in-processing and out-processing procedures for arriving and departing personnel.
-   Assists in developing administrative process flow to and from other functions and departments (Task Tracker – TT+).
-   Coordinates preparation and distribution of standard reports (e.g. status or activity).
-   Processes and documents requirements for equipment or staff requisitions.
-   Performs all aspects of administrative support for a location or a department.

## Requirements

**Skills, Knowledge & Experience:**

-   The candidate must have a currently active NATO SECRET security clearance
-   Higher vocational training in a relevant discipline with 1-year post-related experience or a secondary educational qualification with 3-years post-related experience.
-   Experience working in an office environment utilizing office management systems and procedures.
-   Experience in problem solving and proven ability to be flexible when needed.
-   Excellent written and verbal communication skills.
-   Proven experience in effective time management and multi-tasking in an ever-changing environment.
-   Extensive knowledge and experience (3+ years) in the use of Microsoft office automation packages (Word, Excel, PowerPoint and database applications)
-   SharePoint design, admin and/or management training

## Apply

[Apply at EMW, Inc.](https://apply.workable.com/emw/j/28CCD2C6DE/apply)

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