# Administrative Assistant (Saudi Arabia)

> Eram Talent · Jeddah, Saudi Arabia · Full-time · Posted 2026-10-08

**Workplace:** on_site

**Department:** KST

## Description

We are looking for an experienced **Administrative / Executive Support Coordinator** to provide comprehensive administrative and coordination support to senior leadership and the assigned department. The role will involve calendar and meeting management, documentation, stakeholder coordination, reporting, event support, follow-up of key actions, and handling confidential information. The successful candidate should be highly organized, proactive, detail-oriented, and able to manage multiple priorities in a professional environment.

### Key Responsibilities

-   Provide administrative and coordination support to the department head and assigned function.
-   Manage calendars, meetings, appointments, correspondence, documentation, and business travel arrangements.
-   Coordinate meetings, including preparing agendas and materials, recording minutes, tracking actions, and following up on deliverables.
-   Coordinate with department heads, internal teams, and stakeholders to ensure administrative and operational requirements are completed on time.
-   Prepare and consolidate reports, presentations, updates, correspondence, and other documents for management.
-   Track key actions, deadlines, requests, and deliverables and follow up proactively.
-   Support departmental events, workshops, visits, meetings, and other activities, including logistical arrangements.
-   Provide administrative support to the Executive Office during high-priority activities and special assignments.
-   Maintain accurate records and documentation while ensuring confidentiality of sensitive information.
-   Support process improvement initiatives to enhance administrative efficiency and service delivery.
-   Assist with special projects and cross-functional activities as assigned.

## Requirements

-   Bachelor’s degree in **Business Administration, Management, Office Administration, or a related field**.
-   **3–5 years of relevant experience** in administrative support, executive support, office administration, or coordination.
-   Experience supporting **senior management or department heads** is preferred.
-   Experience coordinating with multiple departments and stakeholders.
-   Experience supporting projects, events, meetings, or cross-functional initiatives.
-   Excellent written and verbal **English communication skills**.
-   **Arabic language skills** are an advantage.
-   Strong proficiency in **Microsoft Office** and other digital collaboration/productivity tools.
-   Strong organizational, planning, and time-management skills.
-   High attention to detail and accuracy.
-   Ability to handle confidential information with discretion and professional judgment.
-   Proactive approach with strong problem-solving and follow-up skills.
-   Ability to manage multiple priorities and work effectively under changing requirements.

## Apply

[Apply at Eram Talent](https://apply.workable.com/eramtalent-1/j/D886FA44F4/apply)

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