# Executive Assistant

> Experience Senior Living · Denver, United States · Full-time · Posted 2026-10-08

**Salary:** USD 75,000–100,000

**Workplace:** on_site

**Department:** Corporate

## Description

**POSITION SUMMARY**

The Executive Coordinator provides administrative, scheduling, travel, and event-planning support primarily to the President and COO, while also assisting other members of the senior leadership team as needed. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. A strong background in corporate events, meeting planning, and group travel coordination is essential.

**KEY RESPONSIBILITIES**

Executive Support and Calendar Management

-   Manage complex executive calendars, including internal and external meetings across multiple schedules and time zones.
-   Coordinate meeting requests, resolve scheduling conflicts, and ensure time is aligned with executive priorities.
-   Anticipate scheduling needs and communicate changes clearly to attendees and stakeholders.
-   Coordinate recurring leadership, divisional, and company meetings.
-   Maintain discretion when handling confidential or sensitive information.

Travel Coordination

-   Book and manage executive travel, including flights, hotels, ground transportation, and detailed itineraries.
-   Coordinate group travel and accommodations for quarterly team events, leadership meetings, and company offsites.
-   Monitor travel plans and respond to last-minute changes, cancellations, and other disruptions.

Event and Meeting Planning

-   Lead the planning and execution of quarterly team events, leadership meetings, retreats, company offsites, and onsite events.
-   Coordinate venues, room blocks, catering, audiovisual needs, transportation, meeting spaces, and other event logistics.
-   Develop event schedules, run-of-show documents, attendee communications, and supporting materials.
-   Partner with internal teams and external vendors to ensure events are delivered successfully.
-   Provide onsite support and troubleshoot issues during meetings and events.

Meeting and Presentation Support

-   Coordinate agendas, presentations, and supporting materials for leadership and divisional meetings.
-   Collect and organize slide content from presenters and send deadlines and reminders.
-   Ensure meeting materials are complete, accurate, and distributed on time.
-   Support follow-up communication and track action items when needed.

Expense and Administrative Coordination

-   Prepare and submit executive expense reports through Ramp, ensuring expenses are accurate, documented, and submitted on time.
-   Track receipts and follow up on missing documentation or required approvals.
-   Maintain organized files, records, contact information, and other administrative resources.
-   Support special and ad hoc projects as needed.

Cross-Functional Coordination

-   Serve as a liaison between executives, internal teams, external partners, and vendors.
-   Coordinate across departments to keep projects, meetings, and events moving forward.
-   Identify potential scheduling or logistical issues early and recommend solutions.
-   Build strong working relationships throughout the organization.

## Requirements

-   Previous experience in executive support, executive coordination, corporate events, hospitality, meeting planning, or a related field.

-   Demonstrated experience planning professional events, meetings, offsites, or group travel.
-   Strong calendar-management and travel-booking experience.
-   Excellent organizational skills and attention to detail.
-   Ability to manage multiple deadlines and shifting priorities with minimal supervision.
-   Strong written and verbal communication skills.
-   Sound judgment and the ability to handle confidential information appropriately.
-   Strong problem-solving skills and a proactive, service-oriented approach.
-   Proficiency with Microsoft Outlook, PowerPoint, Excel, Teams, and other business technology.
-   Experience with Ramp or a similar expense-management platform is preferred.
-   Ability to travel and provide onsite event support as needed.

## Benefits

We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.

**Application Deadline:** We anticipate reviewing applications through November 28th, 2026.

**Compensation: $75,000 - $100,000**

## Apply

[Apply at Experience Senior Living](https://apply.workable.com/experience-sl-co/j/08776E7B36/apply)

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