# Human Resources and Admin Specialist > Experts Plus Recruitment Services · Waltham, United States · Full-time · Posted 2026-05-25 **Workplace:** on_site **Department:** Human Resources (HR) & People Operations ## Description A leading international technology and services organization is seeking a highly organized, compliance-driven, and proactive Human Resources & Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance, and office administration across multiple jurisdictions. This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of processes, and values accuracy, confidentiality, and operational excellence. ## Requirements ### Talent Acquisition & Employee Lifecycle - Draft and manage job postings through LinkedIn, Indeed, and recruitment agencies - Coordinate interviews and support the hiring process - Prepare offer letters and onboarding documentation - Manage onboarding activities including I-9 verification, payroll setup, and benefits enrollment - Handle employee offboarding including final payroll coordination, COBRA processing, and system access removal - Enforce company policies and HR best practices - Address employee inquiries related to payroll, benefits, and retirement plans - Support managers with employee relations matters including performance management, disciplinary actions, and grievance handling - Monitor and report key employment-related issues to senior management ### Payroll Administration (Multi-State & International) - Manage bi-weekly payroll processing for U.S. and Canada operations and bi-monthly payroll for international entities - Ensure accurate processing of payroll updates including new hires, terminations, bonuses, overtime, and salary adjustments - Process overtime in compliance with federal and state wage laws - Generate payroll reports and reconcile payroll data with Finance ### Benefits Administration - Administer employee benefits programs including medical, dental, vision, disability, HRA/FSA, and retirement plans - Support leave management and employee benefit inquiries - Reconcile monthly insurance and benefits carrier invoices - Coordinate annual open enrollment activities and employee communications - Analyze compensation and benefits trends to support talent attraction and retention strategies ### Compliance & Employment Law - Maintain up-to-date knowledge of U.S. employment laws and labor compliance requirements - Ensure compliance with FLSA, ADA, COBRA, state-specific leave laws, and other employment regulations - Review and update HR policies and procedures to maintain legal compliance - Maintain accurate employee records and confidential documentation ### Office & Administrative Management - Act as liaison with external vendors, benefits providers, and office service providers - Manage office administration, building coordination, and vendor relationships - Oversee office access control and security systems - Maintain secure documentation and system credentials ## Benefits ### Qualifications & Experience - Bachelor’s degree in Human Resources, Business Administration, Finance, or related field preferred - 3–7 years of progressive HR and administrative experience - Proven experience managing payroll operations - Strong knowledge of U.S. federal and state employment law compliance - High attention to detail and financial accuracy - Excellent organizational and time management skills - Bilingual proficiency in English and Spanish required - Advanced proficiency in Microsoft Excel and HRIS systems ### Technical & Core Competencies - Advanced Microsoft Office skills, particularly Excel - Payroll reporting and reconciliation - HRIS systems and employee database management - Benefits administration and compliance coordination - Document management systems - Strong communication and interpersonal skills - Ability to maintain confidentiality and professionalism at all times ## Apply [Apply at Experts Plus Recruitment Services](https://apply.workable.com/experts-plus/j/526ACCE32E/apply) --- Powered by [Workable](https://www.workable.com)