# Senior Project Assistant / Coordinator

> Flatgigs · Dubai, United Arab Emirates · — · Posted 2025-09-27

**Workplace:** on_site

**Department:** Tech Team

## Description

Are you passionate about fintech and mobility technology? We’re looking for a **proactive, detail-oriented, and organized professional** to join a fast-growing startup in the mobility-fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibilities, and can seamlessly support both operations and leadership.

### **Key Responsibilities**

**Office Administration**

-   Manage day-to-day office operations to ensure smooth workflows.
-   Organize meetings, appointments, and corporate events.
-   Maintain records, files, and documentation in a secure and organized manner.
-   Support onboarding of new employees and coordinate HR-related activities.
-   Monitor and ensure compliance with company policies and procedures.

**Project Coordination**

-   Assist in planning, tracking, and monitoring projects from initiation to delivery.
-   Prepare project timelines, schedules, and trackers to ensure deadlines are met.
-   Facilitate communication between teams, stakeholders, and external partners.
-   Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
-   Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.

**CEO Support**

-   Prepare regular reports on project status, progress, and KPIs.
-   Update leadership on critical issues, risks, and opportunities.
-   Support strategic planning initiatives and monitor progress against business objectives.
-   Provide clear summaries of departmental activities and key achievements.

## Requirements

### **Qualifications & Skills**

-   Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).
-   Strong organizational and multitasking skills with keen attention to detail.
-   Excellent communication and interpersonal abilities.
-   Proactive, solution-driven, and collaborative team player.
-   Ability to work in fast-paced environments and manage multiple priorities effectively.

## Apply

[Apply at Flatgigs](https://apply.workable.com/flatgigs/j/9FE832AF11/apply)

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