# Executive Coordinator, Marketing > FlexTal Staffing LLC · Guadalajara, Mexico (Hybrid) · Full-time · Posted 2026-08-13 **Workplace:** hybrid **Department:** Marketing & Creative ## Description We are looking for a highly organized and proactive Executive Coordinator, Marketing to support executive-level coordination, marketing initiatives, events, and special projects. This is a hands-on, mid-level role for someone who combines strong executive coordination and project management skills with a background in marketing, events, or communications. The ideal candidate is professional, polished, highly organized, and comfortable managing multiple priorities with limited supervision. This person should be able to take a general idea or concept, turn it into an actionable plan, and coordinate the details needed to execute it successfully. ### Key Responsibilities - Coordinate conferences, receptions, meetings, and other company events. - Research and book venues, hotels, restaurant reservations, and other event-related services. - Coordinate hotel room blocks, executive travel arrangements, schedules, and reservations. - Support executive attendees before and during conferences, meetings, and events. - Ensure meeting and conference rooms are properly prepared with required supplies, catering, refreshments, breaks, and AV equipment. - Coordinate vendors, venues, printers, and other external partners as needed. - Manage the shipment and delivery of booth materials, printed collateral, signage, and other event materials. - Create and update presentations, slides, and branded decks based on general direction or concepts provided by leadership. - Support social media activities, including coordinating and publishing content. - Assist with basic advertising and promotional initiatives. - Coordinate executive or company appearances, speaking engagements, and related logistics. - Prepare and send speaker photos, bios, presentation materials, and other required information ahead of engagements. - Support the development of post-event content for newsletters, social media, and other communications. - Draft light marketing and promotional copy as needed. - Maintain project timelines, follow up on action items, and help ensure deadlines are met. - Coordinate multiple projects and priorities simultaneously while maintaining strong attention to detail. - Provide general executive and administrative support related to marketing initiatives, events, and special projects. - Partner closely with leadership and other internal stakeholders to ensure projects are executed professionally and efficiently. - Potentially help coordinate and provide direction to an intern or junior resource. ## Requirements - Previous experience in an Executive Coordinator, Executive Assistant, Marketing Coordinator, Project Coordinator, Events Coordinator, or similar role. - Previous exposure to marketing, communications, events, or brand-related activities. - Experience supporting executives or senior-level stakeholders is strongly preferred. - Strong project coordination and organizational skills. - Ability to independently manage projects from initial concept through execution. - Excellent attention to detail and strong follow-up skills. - Ability to manage multiple priorities, deadlines, vendors, and stakeholders simultaneously. - Professional presence and strong interpersonal skills. - Strong written and verbal communication skills. - Comfortable creating presentations and working with branded materials. - Basic experience with social media, marketing content, or promotional activities. - Strong proficiency with Microsoft Office or Google Workspace, particularly PowerPoint or Google Slides. - Advanced English proficiency is required. - A valid U.S. visa is required, as the role may involve travel to the United States for conferences, events, meetings, or other business activities. ### Preferred Qualifications - Experience coordinating conferences, corporate events, trade shows, or executive meetings. - Experience managing executive travel and event logistics. - Marketing or communications background. - Experience creating presentations, newsletters, social media content, or light marketing copy. - Experience working with vendors, venues, hotels, printers, or event service providers. - Experience coordinating or supervising interns or junior team members. ### Ideal Profile The ideal candidate is a resourceful, polished, and highly organized professional who enjoys making things happen behind the scenes. They are comfortable supporting executives while also taking ownership of marketing and event-related projects. They do not need to be a senior marketing strategist or specialized copywriter. Instead, they should have enough marketing experience to understand branding, content, presentations, social media, and promotional activities while bringing the organization, judgment, and follow-through typically associated with a strong Executive Coordinator. They should be comfortable receiving broad direction such as “Here is the concept—run with it” and independently determining the steps needed to deliver a professional final result. ## Benefits ### **Why Join MezTal?** At **MezTal**, we prioritize innovation, collaboration, and personal growth. You’ll have the opportunity to work on meaningful projects, be part of a supportive team, and enjoy a culture that values work-life balance and professional development. - **Christmas Bonus**: 30 days, to be paid in December. - **Major Medical Expense Insurance**: Coverage up to $25,000,000.00 MXN. - **Dental Insurance**: Always smile with confidence! - **Life Insurance**: (Death and MXN Disability) - **Vacation Days**: 12 vacation days in accordance with Federal Labor Law + **Floating Holidays**: 3 floating holidays in addition to the 7 official holidays in Mexico. - **Cell Phone Reimbursement & Transportation Subsidy.** - **Multicultural Exposure**: Work with operations within Mexico and the United States. - **MezTal Internal Events**: Strike a healthy balance between your professional and personal goals. - **Exclusive Discounts**: Benefits with different companies for being part of MezTal. - **Academic Agreements**: Access to national universities and language schools. ## Apply [Apply at FlexTal Staffing LLC](https://apply.workable.com/flextal-staffing-llc/j/CE55D5C488/apply) --- Powered by [Workable](https://www.workable.com)