# Administrative Support Manager

> Freedom24 · Madrid, Spain · Full-time · Posted 2026-08-20

**Workplace:** on_site

## Description

We are looking for a proactive and highly organized **Administrative Coordinator** to support the smooth operation of our business and contribute to the coordination of key administrative and operational processes.

This role offers a broad range of responsibilities and the opportunity to work closely with different departments, internal stakeholders, and external partners.

**Administrative and Operational Coordination**

-   Coordinate day-to-day administrative processes and support the smooth operation of internal business activities;
-   Manage incoming and outgoing correspondence, ensuring accuracy, confidentiality, and timely communication;
-   Support efficient document flow and coordination between departments;
-   Maintain and improve administrative procedures and workflows;
-   Coordinate general administrative and operational needs across the business;
-   Maintain accurate records and support the organization of internal documentation and information.

**Communication and Stakeholder Management**

-   Act as a point of contact for internal teams and external stakeholders on administrative and operational matters;
-   Build and maintain effective relationships with vendors, service providers, and other external partners;
-   Coordinate communication and administrative processes with accounting, payroll providers, auditors, and other relevant stakeholders;
-   Support effective collaboration between different departments and contribute to the smooth coordination of cross-functional activities;
-   Provide operational and administrative support to the HR team when required.

**Business and Executive Support**

-   Support the coordination of calendars, appointments, meetings, and other business activities;
-   Organize internal and external meetings, ensuring smooth communication and logistical coordination;
-   Support the coordination of business events, conferences, and other company activities;
-   Assist with various executive and team support activities when required;
-   Coordinate internal and external stakeholder interactions and ensure a professional and efficient experience.

**Financial and Process Administration**

-   Support the processing and coordination of vendor invoices through SAP Concur in accordance with internal procedures;
-   Assist with the review and administration of employee expense reports;
-   Support compliance with internal administrative and financial procedures;
-   Maintain accurate records and documentation related to administrative and operational processes.

**Travel and Cross-Functional Projects**

-   Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries;
-   Participate in cross-functional projects and company-wide initiatives;
-   Identify opportunities to improve administrative processes and contribute to the continuous improvement of internal operations;
-   Take on additional administrative and operational responsibilities based on business needs.

## Requirements

-   Bachelor’s degree in Business Administration, Management, or a related field is preferred;
-   3+ years of experience in an administrative, coordination, operations, or business support role;
-   Fluency in English and Spanish, both written and verbal;
-   Advanced proficiency in MS Office Suite and other relevant business tools;
-   Experience with electronic document management systems is an advantage;
-   Strong organizational and time-management skills, with the ability to manage multiple priorities;
-   Excellent interpersonal and communication skills, with the ability to interact effectively with stakeholders at all levels;
-   High attention to detail and accuracy;
-   Ability to work independently, identify issues, and find practical solutions;
-   A proactive, hands-on, and solution-oriented mindset;
-   Flexible and adaptable, with the ability to work effectively in a dynamic environment;
-   Strong sense of ownership, reliability, and willingness to learn and grow.

## Benefits

-   Modern, fully equipped office in a central location;
-   Competitive salary aligned with local market standards;
-   Opportunities for professional growth and development within an international group;
-   Official employment with clear contractual terms and timely payments;
-   Standard five-day working week with 8-hour working days;
-   Annual leave and public holidays in accordance with local labor legislation;
-   Partial coverage of private medical insurance.

## Apply

[Apply at Freedom24](https://apply.workable.com/freedomfinanceeu/j/F2DB4F5463/apply)

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