# Remote Executive Assistant / Contracts & Operations Support (LATAM)

> FreedUp · Mexico (Remote) · Full-time · Posted 2026-07-10

**Salary:** USD 1,000–1,700

**Workplace:** remote

**Department:** recruitment

## Description

**FreedUp** is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.

This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.

**Location:** Fully Remote (Brazil, Mexico, or Colombia)  
**Job Type:** Full-Time  
**Salary:** $1,000 - $1,700 per month (based on experience)

## Requirements

-   3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
-   Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained
-   Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
-   Exposure to payroll/PEO administration a plus
-   Familiarity with HubSpot or similar CRM/marketing tools
-   High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters
-   Excellent written English and strong attention to small details (this founder is exacting about precision)  
    

### **Key Responsibilities**

-   _Contracts & Proposals_

-   Turn approved proposals into SOWs and manage the MSA process
-   Track and manage redlines back-and-forth with clients; maintain organized contract records

-   _Invoicing & Vendor Management_

-   Own the (semi-automated) invoice process end-to-end
-   Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)

-   _HR & Payroll Administration_

-   Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)
-   Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes
-   Support 6 employees and 4–6 contractors

-   _Marketing & Client Onboarding Support_

-   Assist with HubSpot admin tasks
-   Manage client onboarding forms and related paperwork

-   **Nice to Have**

-   Background touching legal/paralegal work, even informally
-   Experience supporting a founder at a professional services or consulting firm
-   Comfort learning firm-specific SOPs and Claude-based workflow skills

## Benefits

-   International experience
-   Opportunity to work remotely from anywhere
-   Supportive and collaborative team environment
-   Learning and development opportunities
-   Potential Performance Bonuses
-   PTO
-   HMO after 3 months

## Apply

[Apply at FreedUp](https://apply.workable.com/freedup/j/113C27FFD0/apply)

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