# Remote Executive Assistant - Operations & CEO Support

> FreedUp · Philippines (Remote) · Full-time · Posted 2026-09-08

**Salary:** USD 1,000–1,800

**Workplace:** remote

**Department:** recruitment

## Description

FreedUp is seeking a proactive, detail-oriented Executive Assistant (EA) to support the Founder and CEO of a growing, London-based company. The founder recently bought the business back from its parent company and, in the process, deliberately gave up his own right-hand support to feel where the operational gaps were — this role is what comes next.

This is the CEO's right hand: owning his calendar and inbox, building a reliable system for tracking commitments and deadlines across the entire leadership team, and taking recurring administrative work off the business entirely. This isn't a "book travel and schedule meetings" role — it's about removing the CEO as a bottleneck in decision-making so he and his leadership team can stay focused on strategy and execution.

This is a **full-time, remote position** that requires strong written communication, organizational excellence, and accountability.

**Location:** Fully Remote

**Job Type:** Full-Time

**Salary:** $1,000 - $1,800 per month (based on experience)

## Requirements

-   3+ years of experience as an Executive Assistant, Operations Manager, or similar role supporting senior leadership — a deep operations background is strongly preferred over a purely administrative one.
-   Excellent written and verbal communication skills; advanced/fluent English (C1-C2).
-   Tech-savvy and comfortable working across digital ecosystems (Google Workspace, Slack, Notion, or similar).
-   Strong organizational and prioritization abilities, with a personal productivity system that's more reliable than most people's — you need to be able to close your own loops before you can be trusted to close someone else's.
-   Proven ability to manage highly sensitive and confidential information with discretion.
-   Proactive and self-directed — comfortable making judgment calls and following through without checking in on every detail.
-   Comfortable moving fluidly between high-level coordination (chasing decisions, prepping for meetings, liaising with partners) and hands-on admin (chasing an invoice, fixing a spreadsheet, confirming a payment landed).
-   Basic knowledge of bookkeeping, invoicing, or commission/reconciliation processes preferred.
-   Technical Requirements: Reliable high-speed internet and a proper, quiet home office setup.

### **Key Responsibilities**

-   **Calendar & Inbox Management:** Take full ownership of the CEO's calendar and inbox — scheduling, protecting focus/deep-work time, flagging priorities, and drafting or sending responses on his behalf where appropriate.
-   **Commitment & Deadline Tracking:** Design and run a company-wide system for tracking commitments, follow-ups, and deadlines — not just for the CEO but across the leadership team — so nothing falls through the cracks.
-   **Meeting Preparation:** Prepare the CEO for internal and external meetings, ensuring he arrives with everything he needs and leaves with no loose ends.
-   R**ecurring Admin & Finance Support:** Own recurring administrative work currently sitting with the leadership team, including:

-   Tracking commission payments — confirming client payment has landed, running the calculation, and passing it to payroll each month.
-   Following up on accounting reconciliation issues, chasing down missing invoices or receipts.
-   Generating, sending, and chasing invoices.

-   **Time Protection & Batching:** Proactively batch items that need the CEO's direct input (approvals, signatures, contract sign-off) into short, focused working sessions, rather than letting them interrupt his day piecemeal.
-   C**ommunication & Coordination:** Act as the central point of contact between the CEO, the leadership team, and external partners, keeping communication clear, professional, and timely.
-   **Reporting & Accountability:** Provide structured updates on open items, priorities, and deadlines, and help the CEO run a genuine "no open loops" system — if it's on his plate, you know about it and are actively driving it to closure.
-   **Tools & Communication:** Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Slack, Notion or a similar task management platform Preferred Communication: Slack (daily), video check-ins (weekly), email summaries

## Benefits

-   International experience
-   Opportunity to work remotely from anywhere
-   Supportive and collaborative team environment
-   Learning and development opportunities
-   Potential Performance Bonuses
-   PTO
-   HMO after 3 months

## Apply

[Apply at FreedUp](https://apply.workable.com/freedup/j/79DE39C270/apply)

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