# Remote Executive Assistant to the President & CEO (Operation Focused)

> FreedUp · Mexico (Remote) · Full-time · Posted 2026-01-29

**Salary:** USD 1,000–1,500

**Workplace:** remote

## Description

We are seeking a proactive and highly organized **Executive Assistant** to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.

As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.

### Schedule:

Monday - Friday, 8:00 AM to 5:00 PM CT

### Pay Range:

$1,000–$1,500 per month

### Responsibilities

-   Manage the CEO’s email inbox, focusing on prioritization and timely responses.
-   Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
-   Develop and maintain SOPs for daily operations to streamline workflows.
-   Utilize Notion to create a personal operating system for collaboration and task tracking.
-   Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
-   Handle donor management tasks, including tracking updates and organizing voice memos.
-   Provide general administrative support and assist with team communications.
-   Maintain top 30 prospect list with proactive outreach reminders
-   Triage donor communications and manage in Notion and HubSpot
-   Research and prospecting for individual donors, foundations, and corporations

## Requirements

-   Bachelor’s degree in Business Administration, Communications, or a related field.
-   3+ years of experience as an Executive Assistant or in a similar role.
-   Proven experience in email management, calendar coordination, and task delegation.
-   Experience creating and managing SOPs and using tools like Notion for organization.
-   Exceptional organizational and time-management skills.
-   Strong written and verbal communication skills.
-   Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.

### Technical Requirements:

-   Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
-   A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

## Benefits

-   Opportunity to work with a nonprofit organization driving impactful change.
-   Remote-first approach with a collaborative and supportive team.
-   Comprehensive onboarding process to ensure your success.
-   PTO and performance bonuses.
-   Professional growth opportunities in a mission-driven environment.

## Apply

[Apply at FreedUp](https://apply.workable.com/freedup/j/CFDA69EE57/apply)

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