# Virtual Assistant

> Freelance Latin America · Venezuela, Bolivarian Republic of (Remote) · Part-time · Posted 2026-04-28

**Workplace:** remote

**Department:** Administrative

## Description

We are looking for a detail-oriented bilingual assistant to support a creative professional services team with accounting, email, sales, project, and administrative tasks. This role is ideal for someone organized, proactive, and comfortable managing multiple workflows remotely.

**Duties / Tasks to perform**

-   Reconcile bank and credit card transactions in Xero
-   Upload receipts and invoices to Hubdoc
-   Monitor overdue accounts receivable and follow up as needed
-   Track and process accounts payable and timely invoice payments
-   Communicate with vendors or clients regarding payment updates
-   Review and triage Gmail inboxes daily
-   Respond to booking, invoice, and basic inquiry emails
-   Prepare and send invoice proposals as directed
-   Follow up weekly on open quotes and proposals
-   Review Shopify order activity and identify leads or trends
-   Build and update potential client lists based on provided criteria
-   Schedule meetings and consultations through Calendly
-   Track client communication history and next steps in a shared CRM or project tool
-   Build project timelines and task lists in project management tools
-   Follow up with project managers or collaborators for updates
-   Maintain project documentation in Google Drive
-   Place online orders for office or studio supplies as needed
-   Organize digital files, records, checklists, and SOPs
-   Support occasional Canva design tasks

## Requirements

-   Fluent English and Spanish communication skills
-   Experience with Xero, Hubdoc, Gmail, Google Drive, Google Docs, and Google Sheets
-   Familiarity with Shopify, Calendly, Canva, CRM, or project management tools
-   Strong attention to detail and follow-through
-   Ability to manage accounting, administrative, and client-facing tasks professionally
-   Comfortable working independently and escalating important issues when needed
-   Organized, proactive, and able to prioritize tasks across departments

**Schedule: Part-time. Monday to Friday between 8:30/9:30am–12:30/1:30pm (GMT -8-00) Pacific Time (US & Canada).**

## Benefits

-   Fully remote work environment
-   Stable, long-term collaboration
-   Clear scope of responsibilities and structured workflows
-   Training and onboarding support
-   Opportunity to work with international teams
-   Exposure to modern tools and professional processes
-   Supportive and collaborative work culture
-   Opportunity for skill development and career growth

### 📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.  
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.  
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.  
Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑‍🏫 Training may be required.  
You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.  
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?  
Apply only if you are ready to commit, learn, and take ownership of your role.

## Apply

[Apply at Freelance Latin America](https://apply.workable.com/freelance-latin-america/j/367BB4CFCA/apply)

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