# Senior Executive Assistant

> Freelance Latin America · Venezuela, Bolivarian Republic of (Remote) · Full-time · Posted 2026-02-17

**Workplace:** remote

**Department:** Administrative

## Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level support to the CEO of a professional services organization. This role combines executive and administrative support with light marketing coordination, requiring excellent communication skills, strong judgment, and the ability to anticipate needs in a fast-paced environment.

**Duties / Tasks to perform**

_Executive Support_

-   Manage the CEO’s calendar, including meetings, appointments, and travel arrangements.
-   Plan and coordinate annual one-on-one calls, maintain detailed records, and share actionable follow-ups.
-   Prepare meeting materials, reports, presentations, and professional correspondence.
-   Screen and direct calls and inquiries with professionalism and discretion.
-   Handle travel logistics (flights, accommodations, ground transportation).
-   Manage expense reports and reimbursement processes.
-   Support Account Managers by identifying appointments, anniversaries, and key client details to strengthen relationships.
-   Organize visits to prospective clients in Vancouver and nearby cities.
-   Support the CEO in generating referrals within professional networking groups.
-   Grow the CEO’s LinkedIn network by sending daily connection invitations within platform limits.

_Administrative Support_

-   Maintain confidential files, records, and sensitive information.
-   Prepare agendas, minutes, and follow-up items for meetings.
-   Manage virtual office tools and supplies as needed.
-   Complete forms, applications, and administrative requests accurately and on time.

_Project & Research Support_

-   Assist with special projects, including research, data analysis, and report preparation.
-   Research new products, services, and regional events (British Columbia and Washington).
-   Support event planning and logistics.

_Communication & Relationship Management_

-   Build and maintain strong relationships with internal and external stakeholders.
-   Represent the CEO with integrity, diplomacy, and professionalism across all communication channels.
-   Oversee birthday and anniversary communications and ensure timely follow-ups.
-   Manage professional networking correspondence, including scheduling one-on-one meetings.

_Marketing Support_

-   Coordinate with the marketing team on value-driven initiatives for networking group members.
-   Support personalized LinkedIn outreach and messaging templates in collaboration with marketing.

## Requirements

-   Proven experience as an Executive Assistant or similar role supporting C-level executives.
-   Strong enthusiasm for using AI tools to enhance productivity and workflows.
-   Exceptional organizational, time-management, and prioritization skills.
-   Excellent written and verbal communication skills in English and Spanish (fluency required).
-   Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
-   High attention to detail, accuracy, and confidentiality.
-   Ability to work independently, anticipate needs, and take proactive initiative.
-   Strong problem-solving and decision-making abilities.
-   Experience managing executive schedules, travel arrangements, and logistics.
-   Adaptability and flexibility in a dynamic, fast-paced environment.
-   Solid understanding of LinkedIn and professional networking best practices (preferred).

**Schedule: Monday through Friday from 10:00 AM to 7:00 PM (VET).**

## Benefits

-   Competitive pay in US Dollars.
-   You'll get to work with some amazing, respected business professionals.
-   We really value and encourage input from our team members.
-   We offer different payment methods (Zelle, Face Bank, Binance)
-   You'll get paid every two weeks
-   We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad.
-   Birthday and work anniversary celebrations.
-   Alliances with many brands grant extra benefits to freelancers.
-   Weekly recreation dynamics that foster a healthy work environment.  
    

### 📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.  
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.  
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.  
Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑‍🏫 Training may be required.  
You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.  
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?  
Apply only if you are ready to commit, learn, and take ownership of your role.

## Apply

[Apply at Freelance Latin America](https://apply.workable.com/freelance-latin-america/j/BB2A94135F/apply)

---
Powered by [Workable](https://www.workable.com)