# Bookkeeping & Administrative Assistant

> Freelance Latin America · Venezuela, Bolivarian Republic of (Remote) · Part-time · Posted 2026-10-26

**Workplace:** remote

**Department:** Administrative

## Description

We are looking for a proactive, detail-oriented Bookkeeping & Administrative Assistant to support a professional business services team with day-to-day bookkeeping, financial reconciliations, and administrative tasks.

The ideal candidate has strong QuickBooks Online experience, excellent problem-solving skills, and the ability to independently manage multiple client accounts while maintaining accurate financial records and meeting deadlines.

This is a fully remote, part-time opportunity offering flexibility, collaboration, and professional growth.

## Duties / Task to perform

-   Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.
    
-   Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.
    
-   Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.
    
-   Perform month-end bookkeeping activities and ensure all assigned work is completed within established deadlines.
    
-   Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement.
    
-   Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.
    
-   Follow up internally on missing information and escalate complex matters when additional guidance or decisions are required.
    
-   Track time accurately by client and task to ensure transparency and productivity.
    
-   Provide administrative assistance, documentation updates, and process improvement support when bookkeeping responsibilities permit.
    
-   Assist with defined marketing and operational support tasks as needed.
    
-   Collaborate with team members to maintain efficient workflows and consistently deliver high-quality work.

## Requirements

-   Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO).
-   Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes.
-   Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance.
-   Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues.
-   Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions.
-   Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines.
-   Excellent attention to detail, accuracy, and quality control.
-   Strong written English communication skills and professional communication abilities.
-   Ability to communicate effectively in English and Spanish.
-   Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities.
-   Strong time-management skills and the ability to prioritize tasks without constant supervision.
-   Comfortable learning new software, following established procedures, and maintaining accurate documentation.
-   Good judgment when determining which issues can be resolved independently and which require escalation.
-   Adaptable, collaborative, and receptive to feedback.
-   Experience with Dext or similar document-management software is a plus.

**Schedule & Availability: Monday to Friday. Part-time (20 hours per week) flexible (PST).**

## Benefits

-   Fully remote work environment.
-   Flexible part-time schedule of 20 hours per week.
-   Stable, long-term collaboration.
-   One week of initial training and onboarding support.
-   Opportunity to work with international teams.
-   Clear scope of responsibilities and structured workflows.
-   Exposure to modern accounting tools and professional bookkeeping processes.
-   Supportive, flexible, and collaborative work culture.
-   Opportunity to develop independent decision-making and problem-solving skills.
-   Professional development and opportunities for skill growth.

## Apply

[Apply at Freelance Latin America](https://apply.workable.com/freelance-latin-america/j/CC13A2DEF4/apply)

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