# Office Administration & Premises Management

> Fuku · Dubai, United Arab Emirates · Full-time · Posted 2026-07-06

**Workplace:** on_site

## Description

Job Responsibilities  
  
Office Administration & Premises Management  
\- Handle office procurement to ensure full stock of pantry supplies.  
\- Take inventory of stationery and submit purchase orders as needed.  
\- Liaise with contractors and building property management to coordinate office repairs, maintenance, and daily upkeep.  
\- Coordinate cleaning staff and arrange cleaning schedules, as well as various administrative support tasks.  
\- File office ledgers, vendor contact information, and all administrative documents.  
\- Manage incoming and outgoing couriers and goods delivery as required.  
\- Oversee meeting room administration and provide comprehensive office logistics support.  
\- Administer staff access control cards, including new card applications and replacement services.  
\- Cooperate with external vendors to produce access cards, staff ID badges, and fulfill ad-hoc printing requests.  
\- Manage the allocation of employee parking spaces, update parking allocation and modification records in internal systems to guarantee data accuracy.  
\- Ensure smooth daily operation of the Dubai office; escalate unexpected emergencies for timely resolution.  
  
Finance, Budget & Vendor Management  
\- Process payment procedures for office rent, utility bills, and fees charged by service and supply vendors.  
\- Track office expenditure budgets and control all expenses to avoid exceeding approved budget limits.  
\- Review, log, and archive invoices to guarantee timely document submission and scheduled payments.  
\- Engage external suppliers and service providers to meet business operational demands.  
  
Employee Support & HR Coordination  
\- Address daily administrative requests raised by employees.  
\- Arrange full logistics for new hire onboarding, including welcome gifts and all HR-matching supporting matters.  
\- Collaborate with the HR team to design and implement team-building activities, holiday celebrations, and employee welfare initiatives.  
  
IT Support & New Hire Onboarding Assistance  
\- Maintain regular communication with local IT maintenance teams, and synchronize critical incidents with the Group’s headquarters IT team.  
\- Assist IT specialists in setting up laptop equipment for newly joined employees.  
\- Liaise with relevant technical support teams to process IT equipment applications and equipment fault troubleshooting.  
  
Mandatory Job Requirements  
\- Outstanding overall planning and time management capabilities.  
\- Able to prioritize tasks and independently deliver multiple concurrent assignments.  
\- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

## Apply

[Apply at Fuku](https://apply.workable.com/fuku/j/1E8EF16F75/apply)

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